After evaluations are completed, you may need to adjust grades across the board. In such cases, you can use flex's calibration feature for bulk grade adjustments.
Unlike conventional grade adjustments, you can also adjust grades to match distribution ratios.
Calibration is only available for [reviews that use grades] and [closed reviews].
What is Calibration?
Calibration is a process for correcting review results and serves two purposes:
To reduce evaluator bias (such as leniency tendency or central tendency) and ensure objectivity
To adjust grades according to relative evaluation distribution ratios with compensation in mind
This is an important process where evaluators gather to clarify the organization's standards for talent and performance and support growth according to those standards. Many companies including Google, Amazon, and Meta conduct this review process.
Have you experienced the following inconveniences when adjusting grades after the evaluation period ends?
Human error: Risk of important evaluation grade data being incorrectly recorded during copy-paste
Integrated decision-making: Various reference information needed for decisions is scattered, making decision-making difficult
History management: Despite being sensitive evaluation data, it's difficult to manage history of calibration reasons and before/after grades
Security: Risk of spreadsheets being accidentally shared or sensitive data being leaked
flex will resolve all the inconveniences you've experienced from running calibration in Excel.
Creating a Calibration Session
Go to [Review Management] → [Closed Reviews] → [Grade Adjustment] tab and click [Adjust Grades].
To use the calibration feature, the review must use [Grades].
If a calibration session has been created and grade adjustment is in progress, the [Review Period] cannot be modified.
Please create the calibration session after the evaluation period has definitively ended!
Calibration (grade adjustment) can be done in 2 ways:
[Select Targets to Adjust]: Select calibration targets and proceed with grade adjustment
[Adjust via Excel]: Download the calibration Excel template and perform bulk adjustment
Click [Select Targets to Adjust] to enter a title and select adjustment targets and grade distribution ratios.
Adjustment targets: You can select all review targets, specific organizations, or specific employees.
When grade distribution ratio is enabled, you can adjust grades according to the set distribution ratio (%, count). For example, you can view the distribution during the calibration session and adjust grades so that A grades within the Growth Group do not exceed the set % (count).
Click [Adjust via Excel] to download the Excel template.
In the downloaded Excel template, only the column marked [Editable] (Column I) can be modified.
When uploading a grade-adjusted file, employees without [Employee Number] will be excluded from the final grade adjustment. Don't worry - you can add targets during the calibration process.
After uploading the Excel template, you can see the grade table below. Verify that the final grades have been applied correctly according to the file content and click [Finalize] in the upper right.
Sessions created through [Select Targets to Adjust] or [Adjust via Excel] can be duplicated or deleted. When duplicating a calibration, the adjustment targets and grade distribution ratios are copied as-is.
Running a Calibration Session
After creating a calibration session through [Select Targets to Adjust] or [Adjust via Excel],
you need to actually run the calibration. For detailed instructions on running a session, click the guide below!
Running a Calibration Session (Grade Adjustment) - Go to Guide
FAQ
Can I not calibrate while a review is in progress?
Can I not calibrate while a review is in progress?
Correct, calibration through sessions is only supported after the review has been fully closed. Find the 'Grade Adjustment' tab in Closed Reviews.
The review is closed, but I can't see the Grade Adjustment tab.
The review is closed, but I can't see the Grade Adjustment tab.
Calibration is used to adjust grades. If grade questions were not used in the review, calibration cannot be performed.