If your company operates a standard wage system, check this guide! We'll walk you through everything from updating HR information to running payroll settlement.
Updating HR Information
This guide covers how to update information for a single member, but if you want to bulk-update wage contract information for multiple members,
go to [Member Management] → [HR Info Management] → [Bulk Info Change] tab, click [Change Info] in the top right, then use [Contract Info Change] to update in bulk. See the Bulk Info Change (Web) guide for details!
Click the [Add] or [Change] button on the right side of the [Wage Contract] tab in [Member Profile].
Enter the [Contract Start Date], income type, and contract amount (annual salary or monthly salary), then click [Payment Item Settings] at the bottom right.
What is the contract start date? It refers to the date the member agreed to receive the specified salary — typically the hire date or the date of a salary negotiation agreement.
When the apply date in [Salary Payment Info] matches the wage contract apply date, the system automatically pulls in the salary information and calculates the standard hourly rate, base pay, etc.
Click [Select Items] to add payment items such as meal allowance and vehicle maintenance allowance. As payment items are added, the member's base pay is automatically reduced accordingly.
I don't see any payment items when I click [Select Items] — where do I add them?
Click [Go to Payment Item Settings] at the bottom left to add the payment items used by your company!
You can confirm that the wage and contract payment information has been updated as shown in the image below!
The base pay, fixed overtime allowance, and standard hourly rate seem different from our company policy. Can I change the settings?
Go to [Settings] → [Payment Items] → [Auto Amount Entry] at the bottom left of the menu to change the rounding policy (round up or round half)!
TIP. See the calculation formula below for details!
Annual salary KRW 45,000,000, monthly prescribed work hours 209h, no standard wage-inclusive allowances
Rounding to the nearest first decimal place
Total calculated hours = 209h (monthly prescribed work hours)
Base hourly rate = (Annual salary / 12) / Total calculated hours = 45,000,000 / 12 / 209h
→ KRW 17,943
Payment base pay = 209h (monthly prescribed work hours) × Base hourly rate − Standard wage-inclusive allowances (meal allowance, etc.)
→ KRW 3,350,000
Managing Overtime Hours
In [Settings] → [Work Settings], you can configure approval and reference procedures for each work type and designate approvers. Use approval settings to manage member overtime, holiday work (public and weekly holidays), and night work through an approval workflow. Go to Work Approval Notification Settings Guide
In flex, a work approval request is triggered when a member confirms their work record using the real-time work recording feature after their shift ends.
If you run a [Pre-planned Work] system that requires advance approval from the team lead and HR team for overtime, holiday work, and night work, see the guide below! How to Register and Manage Pre-planned Work
Our Company Provides Compensatory Leave for Overtime Work.
In the left menu, go to [Attendance Management] → [Compensatory Leave Payout]. After selecting a period and work type, you can view the overtime hours incurred per member, the type of overtime, and the compensatory leave hours available for that period.
For more details on compensatory leave payout, see the guide below:
Running Payroll Settlement
flex payroll settlement automatically calculates overtime hours and allowances when all member work records are accurately entered!
In [Payment Items] → [Overtime Allowance] tab, you can view the total overtime hours accumulated during the overtime settlement period.
This member worked 19 hours 30 minutes of overtime during the settlement period, resulting in the following calculated amount.
Additionally, the member worked 2 hours of overtime and night work during the settlement period, resulting in the following calculated amount.
You can verify that this matches the work data downloaded from [Work] → [Member Work] → [Period Report].
As shown above, flex automatically calculates each member's overtime allowance based on accurate attendance data, enabling you to complete payroll settlement seamlessly!