flex automatically calculates prescribed working hours based on pro-rated hours according to the employee's hire date, resignation date, and leave of absence period. This guide explains the prescribed working hours calculation formula by work type based on the employee's hire date.
Prescribed Working Hours Calculation for New Hires
Prescribed working hours are calculated per work cycle based on the employee's hire date.
For new hires under fixed, staggered, or shift work types: Prescribed working hours = 40 hours × number of working days from hire date / 7 days
For example, if an employee was hired on Wednesday, May 22, 2024, the prescribed working hours are calculated as follows:
24 hours = 40 hours × 3 days / 7 days
Prescribed Working Hours Calculation for Departing Employees
Once a resignation date is registered, prescribed working hours are calculated per work cycle based on the resignation date.
For departing employees under fixed, staggered, or shift work types: Prescribed working hours = 40 hours × number of working days up to resignation date / 7 days
For an employee whose last working day is Wednesday, May 22, 2024, the prescribed working hours are calculated as follows:
24 hours = 40 hours × 3 days / 7 days
Prescribed Working Hours Calculation for Employees on Leave
Once a leave of absence period is registered, prescribed working hours are calculated per work cycle based on the leave start and end dates.
For employees on leave under fixed, staggered, or shift work types: Prescribed working hours = 40 hours × number of working days based on leave dates / 7 days
For an employee whose last day of leave is Wednesday, May 22, 2024, the prescribed working hours are calculated as follows:
16 hours = 40 hours × 2 days / 7 days
Prescribed Working Hours Calculation for Flexible Work Type
For the flexible work type, prescribed working hours for mid-term hires, departing employees, and employees on leave are calculated based on the number of settlement period days from the hire, resignation, or leave date.
Prescribed working hours for flexible work type = 40 hours × number of settlement period days from hire/resignation/leave date / 7 days
For an employee hired on Wednesday, May 22, 2024, the prescribed working hours are calculated as follows:
57.1 hours (57 hours 6 minutes) = 40 hours × 10 days / 7 days
