Before proceeding with payroll settlement, please complete the setup by following the [Payroll Settlement Settings] guide!
Experience payroll settlement automation with flex payroll settlement! Before finalizing payroll, if there are members whose settlement details need to be modified, check out the Settlement Review feature that allows you to review and modify settlement details one member at a time.
Before starting payroll settlement, please note the following.
Before proceeding with payroll settlement, please complete the setup by following the [Payroll Settlement Settings] guide!
Before proceeding with payroll settlement, we recommend granting the payroll administrator both payroll-related permissions and year-end tax settlement management permissions. (Go to Permission Settings Guide)
However, if only payroll settlement needs to be processed, granting [Payroll Settlement Permission] along with [Member Payroll Information View] permission and attendance-related permissions is sufficient.
The other required permissions are as follows.
Member payroll information view permission
Member payment information management permission
Work schedule view, member work approval view, leave view, leave balance and usage history view: Attendance-related permissions are required because there may be attendance-related information that needs to be verified during payroll settlement.
Start Payroll Settlement
Click the [Start Settlement] button in the top right of the [Payroll] - [Payroll Settlement] tab.
If there are multiple settlement templates, click ▼ to select one from the settlement template list and then start the settlement.
Payroll Settlement Settings
You can configure the settlement period, inquiry period, and more.
Attribution Month: The attribution month for this settlement.
Payment Date: The date on which payroll is paid.
Detailed Settings: If correctly entered in the settlement template settings, you do not need to check this every settlement.
Settlement Targets: You can choose whether to include current employees and/or terminated employees.
Target Inquiry Period: The period used to look up settlement targets.
Overtime Settlement Period: Enter this if the base period for calculating overtime pay differs from that of base salary.
Mid-term Settlement: Settle together with the payroll for the month of resignation: Processes mid-term settlement for employees who have (or are scheduled to) resign.
Payroll Settlement Top Bar Functions
The settlement process has a total of 7 steps, which you can view at the top. (6 steps if mid-term settlement is not being processed)
Green checkmark: The step is currently confirmed.
Gray number: A step that has not yet been processed.
The top bar contains the following buttons.
① Confirm / Unconfirm: Click the lock button to confirm a settlement step. A confirmed step cannot be modified until it is unconfirmed.
② Payroll Register Preview Download: After confirming the current step, click the download button to download an Excel file of the payroll register up to the current step.
③ Move to Next Step: Click the green button at each step to move to the next step.
Checking Settlement Targets
If a member is not showing up in the settlement targets, please check for any missing employee ID, resident registration number, wage contract information, or payroll payment information for that member. Also, make sure the Attribution Month and Target Inquiry Period are set correctly.
Check the [Targets] step. If settlement targets are not visible, click [Can't see the target?] in the top right, check which members are missing their employee ID, resident registration number, wage contract information, or payroll payment information, and update the information.
After updating the information, click the [Refresh] button in the top right to load the missing settlement targets, then proceed to the payment step.
Checking the Payment Step
The following functions are available in the top right of the payment items section.
Click the + button to add a payment item.
Reflect Latest Information: Member information for [All Targets] is updated and the current amounts are refreshed.
Bulk Excel Upload: You can modify multiple payment items at once and then upload them.
[Template]: Click to download a blank Excel template, modify the amounts, and upload it.If you modify the sample content in the template Excel file, the upload will fail. Please fill in from the blank rows and then upload.
In the payment step, you can view the following information.
Fixed payment items are populated based on the amounts entered in [Member Profile - Payroll Payment Information].
[Base Salary Deduction] provides the following information.
Work Shortfall: flex automatically calculates and displays the shortfall in work hours based on the member's work records. However, it is not automatically deducted from the base salary. Since company policies may vary, if a deduction is required, please modify the payment amount to reflect the deduction amount.
Unpaid Leave: The deduction amount is automatically calculated as the standard hourly wage × unpaid leave hours used.
[Overtime Pay] provides the following information. For employees under a comprehensive contract, the system shows the extended, night, and holiday work hours exceeding the contracted hours, and automatically calculates overtime pay per member.
In the [Active Employee Annual Leave Allowance] tab, all payroll settlement targets are displayed as eligible recipients, and the number of annual leave days is automatically linked from the [Leave Management] - [Active Employee Remaining Annual Leave Adjustment] settlement for employees confirmed to receive payment in the current month, and the annual leave allowance is automatically calculated.
During payroll settlement, columns with a pencil icon — such as unused annual leave days, scheduled work hours per day, standard hourly wage, and payment amount — can be directly edited by entering values, or modified by downloading and uploading the Excel template.
For terminated employees' annual leave allowance, employees who terminated in the current month are displayed as eligible recipients, and the number of annual leave days confirmed for payment in the [Leave Management] - [Terminated Employee Remaining Annual Leave Adjustment] settlement is automatically linked and the annual leave allowance is automatically calculated.
During payroll settlement, columns with a pencil icon — such as unused annual leave days, scheduled work hours per day, standard hourly wage, and payment amount — can be directly edited by entering values, or modified by downloading and uploading the Excel template.
For recipients who received annual leave allowance, the calculation basis for the annual leave allowance is provided in detail at the bottom of the pay stub.
Checking Deduction Items
If you need to add a deduction item, click the + button in the top right to add one.
In the deduction items section, you can view the following information.
Click the three-dot button in the top right of the withholding tax section, then click [Withholding Tax Settings] to configure the withholding tax calculation method.
Pension and insurance calculation settings can be configured by clicking the three-dot button in the top right, then clicking the [Settings] button.
Monthly Public Corporation Billed Amount : You can proceed with settlement by downloading and uploading an EDI file or Excel template.
EDI File Download Guide Please refer to this guide.
Excel File Upload Guide Please refer to this guide.
Standard Monthly Income / Standard Monthly Remuneration : You must register eligibility management by following the Registering Social Insurance Eligibility Management guide.
Employment Insurance Premium Rate : Reflects the automatically calculated amount based on taxable income × premium rate. For employment insurance, the premium is not automatically applied for directors, executives, and foreigners even if taxable income exists, for convenience.
For reference, when the premium rate changes, flex reviews and reflects the update.
If you need to modify the deduction item amounts, you can edit them directly on the screen!
Columns marked with a pencil ✏️ icon in the table can be edited directly.
Withholding tax - Determined tax amount
National pension, health insurance, employment insurance - Insurance premium, Durunuri subsidy amount
Student loan repayment - Current month's withheld amount, etc.
Settlement Review (Single Member Settlement Modification)
When there are changes for only 1–2 members at the final stage of settlement, you can preview the results up to the current point and re-settle on a per-member basis without having to unconfirm previously confirmed steps.
In the list view, you can see the payment amount, deduction amount, and total at a glance.
Click on the target member to modify or review, and review the payment and deduction amounts one person at a time.
In the right panel under [Member Information], you can view the member's HR, work, and wage contract information used in the current settlement.
Expand All: View HR information, basic information, employment contract information, and more all at once.
Reflect Member's Latest Information: You can reflect changes made to the member's HR information, work type, payroll payment information, and more during the settlement.
Unable to modify member information in the settlement review step?
Click the open-in-new-tab button to the right of the member's name, modify the information you want to change, then click [Reflect Latest Information] in the payment or deduction step to apply the changes.
You can also add, delete, and change amounts per item.
Add Item: If there is an item you want to add, click the [Add] button on the right and enter the amount.
(Note: 0 KRW cannot be entered)Delete Item: Hover over the item with your mouse to reveal the delete button. (Note: Income tax and local income tax cannot be deleted)
If an amount has changed, click on the item you want to modify to directly edit the amount.
Auto-calculate Deduction Amount: Toggle ON/OFF to choose whether to automatically calculate the deduction amount.
ON: When the payment amount changes and the total taxable income changes → Income tax, local income tax, health insurance, and employment insurance set to premium rates are automatically recalculated and updated to the correct amounts.
OFF: Even when the payment amount changes and the total taxable income changes → The deduction amount remains unchanged. Use this only when you want to manually change the deduction amount.
Settlement Preview & Completion
In the preview step, you can review the settlement details and click the [Download] button in the top right to download the [Payroll Register] before completing the settlement.
In the settlement completion step, you can configure pay stub disclosure settings and download the payroll register, among other options.
In the settlement completion step, click the [Payroll Notification] tab to configure detailed settings for pay stub disclosure.
Pay stubs will be made available to members according to the disclosure date and time.Disclosure Status: Set whether to disclose the pay stub.
Disclosure Date & Time: Set the date and time for pay stub disclosure.
Notification: Set the time to send pay stub disclosure notifications to members via email, flex web, and app.
FAQ
The standard hourly wage or payment amount is incorrect.
The standard hourly wage or payment amount is incorrect.
If the payroll payment information is not set to the amount that should actually be reflected, the amounts may be incorrect. Check the payroll payment information in the member's profile → Re-verify the amount via Entering Member Information for Payroll Settlement → Proceed with payroll settlement.
No amount is showing in the deduction items.
No amount is showing in the deduction items.
Depending on the deduction item settings, amounts may be automatically reflected or require manual entry. For details, please check Deduction Items.
Can I choose not to apply the SME employee income tax reduction in monthly payroll settlement?
Can I choose not to apply the SME employee income tax reduction in monthly payroll settlement?
You can choose whether to apply the SME employee income tax reduction in payroll settlement under [Settlement Template - Withholding Tax Settings].
When [Apply] is selected: Income tax reduction is applied during monthly payroll settlement as before.
When [Do Not Apply] is selected: Income tax reduction is not applied during monthly payroll settlement, and can only be applied once a year during year-end tax settlement.
I applied the SME employee income tax reduction, but it is not being reduced!
I applied the SME employee income tax reduction, but it is not being reduced!
If the SME employee income tax reduction is enabled but the reduction is not being applied, please check whether the annual income tax reduction limit for this year has been fully used!
The annual limit is a maximum of 2,000,000 KRW. If the reduction amount exceeds 2,000,000 KRW during payroll settlement, subsequent settlements will not be eligible for the reduction even if the reduction settings and period still remain.
You can check this under the deduction step - withholding tax - cumulative reduction amount during payroll settlement.
How are pay stub disclosure notifications sent to members?
How are pay stub disclosure notifications sent to members?
Notifications are sent as follows. However, it is not possible to modify the notification text.
Email
flex Web & App Notification
Can overtime hours and the pay calculation basis be displayed on the pay stub?
Can overtime hours and the pay calculation basis be displayed on the pay stub?
In the left menu Settings - Settlement Settings, enabling the Pay Stub Calculation Basis Setting allows you to display the calculation basis and overtime hours on the pay stub. For more details, please refer to the Settlement Settings guide!
I set a payment item as non-taxable, but it is being aggregated as taxable. What should I check?
I set a payment item as non-taxable, but it is being aggregated as taxable. What should I check?
If a payment item set as non-taxable is being aggregated as taxable instead, please check whether you are processing duplicate payroll settlements. If there is a settlement in progress or already completed with the same attribution month, the non-taxable limit will be applied and any amount exceeding it will be calculated as taxable.
For example, if a settlement with attribution month of March has been completed (with all non-taxable items such as meal allowance processed as non-taxable), and for some reason you are running another settlement with attribution month of March, the non-taxable payment items in the new settlement will not be processed as non-taxable to avoid duplicate settlement.
If you plan to complete the settlement using the newly created one, please delete the previously completed settlement.
To delete a completed settlement, click the three-dot button on the right side of the payroll settlement list and select [Delete Settlement].
Can payment items be applied differently (taxable vs. non-taxable) for each member?
Can payment items be applied differently (taxable vs. non-taxable) for each member?
Payment item settings can be applied differently for each member. If you want to apply taxable and non-taxable classifications differently per member, please create both a taxable and a non-taxable version of the same payment item under Settings - Payment Items. Then apply the appropriate payment item to each member, and it will be reflected during payroll settlement.
To apply payment items to members, you can either modify the wage contract information in the member's profile, or apply changes in bulk via the Members menu - HR Information Management - Bulk Information Change, using the payroll payment information change option. Please refer to the guides below!
How do I modify a member's withholding tax rate?
How do I modify a member's withholding tax rate?
Go to the payroll settlement screen
Select the member
Adjust the withholding tax rate field and the change will be reflected immediately.
When unpaid leave is used, is it automatically reflected (base salary deducted) in payroll settlement?
When unpaid leave is used, is it automatically reflected (base salary deducted) in payroll settlement?
When unpaid leave is used, the standard hourly wage multiplied by the unpaid leave hours is automatically reflected in the [Base Salary Deduction] item.
For work shortfall, is it automatically reflected (base salary deducted) in payroll settlement?
For work shortfall, is it automatically reflected (base salary deducted) in payroll settlement?
Work shortfall is not automatically deducted during payroll settlement since the amount may be deducted or guaranteed depending on company policy — only the hours and amount are displayed. If needed, please review the shortfall hours and apply them separately.
For advance-used annual leave, is it automatically reflected (base salary deducted) in payroll settlement?
For advance-used annual leave, is it automatically reflected (base salary deducted) in payroll settlement?
For advance-used annual leave, flex deducts from next year's annual leave allocation in the annual leave settlement, so it is not automatically reflected in payroll settlement. If you want to deduct it from payroll rather than from next year's annual leave, please add a [Variable Payment Item] under the left menu [Settings] - [Payment Items] and reflect it in the payroll settlement template as a negative deduction.
What is the reference date for calculating the standard hourly wage for unused annual leave allowance for active and terminated employees?
What is the reference date for calculating the standard hourly wage for unused annual leave allowance for active and terminated employees?
For active employee annual leave allowance, the reference date is the last day of the basic work settlement period for active employees, or the resignation date for employees who resign in the attribution month.
For terminated employee annual leave allowance, the reference date is the resignation date.
During payroll settlement, if I sort by employee ID, name, etc. and then download the Excel file, will it be downloaded in the sorted order?
During payroll settlement, if I sort by employee ID, name, etc. and then download the Excel file, will it be downloaded in the sorted order?
When downloading to Excel, the file is exported in the default sort order. Please use the sort function within Excel to apply your preferred ordering.