To process employment income hourly wage settlement, you need to configure member information, pay items, and a settlement template.
Daily employment income hourly wage settlement is not yet supported.
Setting Up Pay Items
Please check [Settings] → [Payroll Settlement] → [Pay Items] → [Hourly Wage Pay Items] from the bottom of the left menu.
If you will use the pay items' payment cycle, payroll policy, and payment policy as-is, you may skip this step.
You must be granted the [Pay Item Management] + [Member Payment Information Management] permissions.
Click the [Base Pay] tab. Under [Payment Amount Unit], you can set the unit for the base pay that is automatically calculated via flex work integration.
If set to round up to the ones digit, when the initially calculated amount is 10,001 KRW, the final calculated amount will be reflected as 10,010 KRW.
The [Pay Stub Display Field] at the bottom allows you to set the default text that will appear in the hourly wage base pay's 'pay stub display field' when processing payroll settlement.
Click the [Weekly Holiday Allowance] tab and configure the payment policy for the weekly holiday allowance. The weekly holiday allowance is paid only when a full week is worked,
but you can set a separate payment policy for cases where an employee cannot complete a full week due to joining, taking a leave of absence, or resigning without being absent.For a work cycle of Monday through Sunday, if an employee who works 5 days a week (Mon–Fri) joins on Wednesday and works the full period from Wednesday through Friday:
Pay in full: Pay the full weekly holiday allowance for that week
Do not pay: Do not pay any weekly holiday allowance for that week
Pay proportionally to days worked: Since only 3 days (Wed–Fri) out of 5 days (Mon–Fri) were worked, pay 3/5 of the allowance
Also continue to configure the payment amount unit and the pay stub display field.
Setting Up Member Profiles
For hourly wage employees, go to Profile → [Wage Contract Information] and select the income type and contract amount.
The income type must be set to Employment Income and the contract amount must be set to 'Hourly Wage' for settlement to be possible.
Set the contract start date to the hourly wage employee's initial hire date or the first start date when switching to the hourly wage system, then save the change.
Next, update the [Salary Payment Information]. If there are pay items in addition to base pay, click [Select Item] to add pay items for the hourly wage employee as well.
Be sure to select an [Effective Date]. This is usually the same as the wage contract start date.
Enabling the [Auto Input] feature in the top right will calculate values automatically.
For the hourly wage system, the base pay is the hourly rate of the base pay.
If there are no other allowances, the ordinary pay for the hourly wage system is the same as the base pay.
To update information for multiple hourly wage employees at once, go to [Members] → [HR Information Management] → [Bulk Information Change] tab in the left menu, then click [Change Information] → [Change Contract Information] in the top right.
Set the income category to [Employment Income], the pay basis to [Hourly Wage], enter the contract amount, then click [Apply Changes] in the top right.
Be sure to also specify the wage contract start date!
Next, use [Bulk Change Salary Payment Information] to bulk update employees' salary payment information as well.
Click the [gear icon] in the top right. If the [Auto Calculate Amount] feature is enabled, the base pay (hourly rate) and ordinary hourly wage will be automatically populated based on the contract amount as of the effective date, making entry convenient.
Be sure to enter the effective date. This is usually the same as the wage contract start date.
Enabling the [Auto Input] feature in the top right will calculate values automatically.
For the hourly wage system, the base pay is the hourly rate of the base pay.
If there are no other allowances, the ordinary pay for the hourly wage system is the same as the base pay.
While bulk updating salary payment information, a [Review Required] status appeared — what should I do?
This occurs because the contract amount, ordinary hourly wage, base pay, and other amounts as of the effective date are inconsistent.
Please refer to the FAQ below for how to resolve this!
Setting Up the Settlement Template
From the [Payroll Settlement] → [Settlement Template] list in the left menu, select a settlement template that already has hourly wage items configured, or create a new template.
In the settlement template [Basic Settings], please review and configure the following.
Work Hours Input: Must be set to flex integration to enable hourly wage settlement linked to flex work hours.
Basic Work Settlement Period: This is the period used to calculate the hourly wage base pay. It must be set to a period ending before the payment date so that work can be tallied through the last day of the settlement period.
For example, if set to the 1st through the last day of the current month, and salary is paid on the 25th of the current month, work from the 26th through the last day of the month will not be tallied.
All hourly wage pay items must be enabled in the [Pay Items] settings.
FAQ
How do I enter salary payment information for an hourly wage employee who has additional fixed allowances?
How do I enter salary payment information for an hourly wage employee who has additional fixed allowances?
If you are paying an hourly wage employee an additional 100,000 KRW per month for meal allowance on top of their base pay, select the additional allowance you wish to pay in [Select Item] and enter the amount. If the [Auto Input] toggle in the top right is enabled, the ordinary hourly wage will be automatically calculated according to the additional allowance and work type.
Is hourly wage settlement also possible for the flexible work type?
Is hourly wage settlement also possible for the flexible work type?
When using both the flexible work type and hourly wage settlement simultaneously, work hours can only be accurately tallied when the end of the work cycle and the end of the settlement period coincide.
Matching cycles example: Flexible 1-month cycle (1st to last day of month), basic work settlement period (1st to last day of month)
If the cycles do not match, some or all of the work hours from the last work cycle may fall under a different attribution month, and work hours may not be tallied correctly.
A [Review Required] status appeared while bulk updating employee salary payment information — what should I do?
A [Review Required] status appeared while bulk updating employee salary payment information — what should I do?
The contract amount, ordinary hourly wage, base pay, and other amounts as of the effective date are in an inconsistent state.
Hovering your mouse over [Review Required] will show you the reason.
Select the employee with the Review Required status and refer to the video below to update the amounts.
