Before processing payroll for hourly wage employees, please make sure to complete the setup by referring to Setting Up Hourly Wage Payroll.

Once the setup is complete, you can process payroll and issue payroll registers and pay stubs.

Eligible Employees Stage

In the eligible employees stage, employees whose contract amount type is set to [Hourly Wage] are loaded.

Payment Stage

Hourly Rate: This is the hourly rate for base pay from [Employee - Pay Information]. It cannot be directly edited in the payroll process, but you can update it in the employee information and then reflect the latest employee information in the payroll.
Actual Working Hours: The hours the employee worked on prescribed working days. Leave hours are included.
If working hours are not linked in the payroll template, this shows as 0.
Paid Holiday Hours: Hours that are paid even though the employee did not work on prescribed working days. This includes public holidays, etc.
If working hours are not linked in the payroll template, this shows as 0.
Base Working Hours: The reference hours for calculating base pay.
Initially calculated as [Actual Working Hours + Paid Holiday Hours], but can be modified. When base working hours are modified, the payment amount is automatically recalculated.
Payment Amount: The final amount to be paid to the employee.
Initially calculated as [Hourly Rate × Base Working Hours], but can be modified. When the payment amount is modified, base working hours are not automatically changed.
Pay Stub Display Field: Used when a calculation formula display is needed on the pay stub.
The initial value is filled with the display field set in [Settings - Payroll - Payment Items - Hourly Wage Payment Items - Base Pay Item Settings]. If no display field is entered in the item settings, it will be blank.

Work-Based Weekly Holiday Hours: You can view detailed paid/unpaid hours and reasons based on work records.
If working hours are not linked in the payroll template, this shows as 0.

Ordinary Hourly Rate: This is the ordinary hourly rate entered in [Employee - Pay Information]. It cannot be directly edited in the payroll process, but you can update it in the employee information and then reflect the latest employee information in the payroll.
Weekly Holiday Hours: The reference hours for calculating weekly holiday pay. Initially the same as work-based weekly holiday hours, but can be modified. When weekly holiday hours are modified, the payment amount is automatically recalculated.
Payment Amount: The final amount to be paid to the employee. Initially calculated as [Ordinary Hourly Rate × Weekly Holiday Hours], but can be modified. When the payment amount is modified, weekly holiday hours are not automatically changed.
Pay Stub Display Field: Used when a calculation formula display is needed on the pay stub.
The initial value is filled with the display field set in [Settings - Payroll - Payment Items - Hourly Wage Payment Items - Weekly Holiday Pay Item Settings].
If no display field is entered in the item settings, it will be blank.

If modifications to base pay and weekly holiday pay are needed, they can be edited one employee at a time.
- For base pay, you can change the base working hours and final amount.
- For weekly holiday pay, you can change the weekly holiday hours and final amount.

How does the payroll register look for hourly wage employees?

First sheet (Amounts): You can view the hourly wage base pay and weekly holiday pay amounts.

Second sheet (Calculation Basis): You can view the calculation basis for hourly wage base pay and weekly holiday pay.

How does the pay stub look for hourly wage employees?

You can view the amounts and calculation basis for hourly wage base pay and weekly holiday pay.

How do I change an employee's hourly rate during payroll processing?

You can do this via [Refresh Latest Info] in the payment stage or payroll review stage. The same applies when other information besides the hourly rate has changed.
To reflect the latest information in the [Payment Stage], go to the employee's profile and edit the hourly rate in [Pay Information]. Then in the payroll stage, click [Refresh Selected Employee's Latest Info], and base pay and weekly holiday pay will be recalculated based on the changed hourly rate.
In the [Payroll Review] stage, go to the employee's profile, edit the hourly rate in [Pay Information], then click [Refresh Latest Info] to reflect the changed hourly rate and recalculate base pay and weekly holiday pay.