You can check the status, contract name, manager, etc. of sent contracts in the Contract History tab.
Change Record Update is a feature that batch-updates employee contract and salary information based on executed contract details.
The Change Record Update feature is only activated for contracts that have been executed or partially completed.
Contract History
Administrators with [Requested E-Contract Management] permission can only view contract history that they have sent.
Check the status of sent contracts in the [E-Contract] → [Contract History] tab.
Click the [Contract Status] filter button to quickly check & manage contracts by progress status.
Draft: Contracts temporarily saved before sending
Contract Cancelled: Contracts where the request was cancelled
Contract Partially Cancelled: Contracts where only some of the in-progress contracts were cancelled
Contract In Progress: Contracts not yet completed after request
Contract Completed: Contracts where execution is complete
Click the More (three dots) button → [Edit Memo] to view memos left before the contract request.
Change Record Update
Go to [E-Contract] menu → [Contract History] → [Employee Information Update] and click the [Update Change Records] button.
After checking the pre-update notices, click the [Confirm] button at the bottom.
Hover over [Not Entered] to check which fields are not filled in, or fill in the values for fields marked in red.
When the status changes to [Changed], the [Apply Changes] button at the top right becomes active.
According to the executed contract details, when the employee's [Labor Contract] and [Salary Contract] are changed, the employee information update status changes to [Update Complete].
Go to the employee profile → [Information Change History] → [Salary Contract Information] and [Pay Information] history to view the changed details.
The Change Record Update is a one-time operation.
If you want to update only employees whose contracts are completed (excluding those still in progress), cancel the in-progress contract requests and update contract information only for completed employees through the Change Record Update feature.
Alternatively, you can wait for all employees' contracts to be executed, or after updating contract information for completed employees through the Change Record Update, update specific employees' contract information separately through the batch information change feature. For details on changing contract information, please refer to the guide below.
(Batch Information Change (Web))
FAQ
Can I proceed with the Change Record Update even when the status is Partially Cancelled?
Can I proceed with the Change Record Update even when the status is Partially Cancelled?
Yes, you can. However, when proceeding with the Change Record Update, please only enable the checkbox for employees whose contracts are completed.
Can I proceed with the Change Record Update with only the Requested E-Contract Management permission?
Can I proceed with the Change Record Update with only the Requested E-Contract Management permission?
Yes! Administrators with the Requested E-Contract Management permission can update contract information for employees they have sent contracts to through this feature. However, in addition to the contract management permission, you must also be granted Pay Information & Salary Contract Information & Employment Information Management permissions for smooth usage.