Even after a contract is signed, member contract information is not automatically updated.
To update member information, please use the [Update Change History] feature. You can also use the PDF download feature for submissions to government offices and other purposes.
What steps are needed after a member's contract is completed?
Once a member has completed signing the contract, the administrator must update the member's salary and pay information via [Update Change History].
If salary and pay information is already reflected in the member's profile, this step is not required.
What is Update Change History?
During salary negotiation season, contract requests are actively being made. The Update Change History feature was introduced for the purpose of updating member contract information exclusively for contract documents that have been mutually agreed upon between the employer and member through the member's signature.
Therefore, Update Change History is available when the contract status is [Contract Completed] or [Contract Partially Cancelled].
In Progress: A contract that has been requested but not yet completed
Cancelled: A contract whose request has been cancelled
Partially Cancelled: A contract where only some of the in-progress contracts have been cancelled
Completed: A contract that has been fully executed
Draft: A contract temporarily saved before sending
Go to [Electronic Contracts] in the left menu → [Contract History] → [Update Member Information] and click the [Update Change History] button.
Review the information notice before updating, then click the [Confirm] button at the bottom.
Hover over [Not Entered] to check unfilled fields, or fill in any fields highlighted in red.
Once the status changes to [Changed], the [Apply Changes] button in the upper right will become active.
Once the member's [Employment Contract] and [Salary Contract] are updated in accordance with the executed contract terms, the member information update status will change to [Update Complete].
You can review the changes in the member profile under [Change History] → [Salary Contract Information] and [Payroll Information] history.
TIP. Update Change History is a one-time action.
If you want to run Update Change History only for members whose contracts have already been completed, while others are still in progress, first cancel the contract requests for the in-progress contracts, then use the Update Change History feature to update the contract information for only the completed members.
Alternatively, you can wait for all members to complete their contracts, or use the Update Change History feature for members whose contracts are complete and then separately update contract information for specific members using the bulk information change feature. For more details on updating contract information, please refer to the guide below.
Downloading the Electronic Contract as a PDF
Go to [Electronic Contracts] in the left menu → click the [Member Contracts] tab → click [Member Contract History].
Click [View Contract] on the right, review the contract you want to download, then click the [Download Contract] button at the bottom.
Click the [More] three-dot button on the right, then click [Download Contract] to download immediately.
Click the [More] three-dot button on the right, then click [View Contract Audit Trail].
You can view the sequence of contract progress along with the time of each step, and the name and access IP of each member who completed their signature.
FAQ
Is there a way to delete or void a signed contract?
Is there a way to delete or void a signed contract?
Deletion of a signed contract is not supported. If the contract contents need to be corrected, please notify the member of the correction and request that a new contract be created.
Is there a way to cancel a contract that is in progress?
Is there a way to cancel a contract that is in progress?
You can cancel all unsigned contracts in bulk or cancel contracts for individual members.
Bulk Cancellation - You can bulk cancel contracts that have not yet been signed. Click [More] - [Cancel Contract Request] on the right side of the in-progress contract history.
After reviewing the notice, click Cancel Request.
Individual Cancellation - You can cancel a specific member's contract.
Go to [Electronic Contracts] - [Member Contracts] - search for the member - click [More] on the right side of the in-progress contract - click [Cancel Contract Request].
