The bulk information editing feature allows you to quickly update member information all at once.
You can also manage the history of member information changes—such as personnel transfers—at a glance.
Please note that when member information is changed, a notification will be sent to the member. Keep this in mind before making changes!
Overview
On the left side, go to Members → HR Information Management → Bulk Information Edit tab, then click [Edit Information] in the top right.
Click the tab for the information you want to edit, select the member's employment status, contract type, organization, etc., and then click [Edit Selected Members' Information].
View the list of members in the left column based on the criteria you selected earlier.
Clicking a column title (e.g., Hire Date) cycles the sort order: ascending → descending → default.
Dragging a column title lets you reorder the columns.
Moving a column to the fixed column group will pin it in place.
You can also drag a column group title to reorder the entire column group.
You can check the input status immediately.
If there is changed information, it will be displayed as Changed.
If there is an error, it will be displayed as Error.
Hovering over the status cell will show a guidance message describing the error.
If a required field has not been filled in, it will be displayed as Not Entered.
You can use the status filter to view only members marked as Not Entered or Error.
After making your changes, click the [Save Changes] button in the top right, enter an admin memo, and then click the Save Changes button.
Basic Information Edit
Using Basic Information Edit, you can bulk update the employee number, hire date, and personal information of the selected members.
Work Information Edit
In Work Information Edit, you can change and configure the day-off type, work schedule type, and work schedule start date applied to each member.
However, for the work schedule start date, it is recommended to set the start date to align with the day of the week when the work cycle begins. (The start day of the work cycle can be found under Settings > Work Schedule Type > the applicable work schedule setting > Start of one cycle.)
If there are already scheduled work information changes, and the date set through the bulk information edit is earlier than the previously scheduled date, all previously scheduled work information changes will be deleted.
Click the gear icon in the top right to view day-off settings or add a new day-off type.
Annual Leave Information Edit
After adding a leave policy in Leave Settings (Annual Leave Policy Settings),
Go to [Members] → [HR Information Management] → [Bulk Information Edit] tab, click [Edit Information] in the top right, then click [Annual Leave Information Edit] to apply different annual leave policies per member.
Contract Information Edit
You can change the contract type, probation end date, and probation period salary payment rate within the employment contract.
You can change the wage contract start date and contract amount within the wage contract. You can also scroll the bottom bar to the right to enter meal allowances, overtime pay, and more.
Once salary negotiations are complete, enter the effective date of the updated salary in the Wage Contract Start Date field.
If you set the start date to a future date such as January 1, 2024, the change will be scheduled as a 'reservation.'
Under All-inclusive Wage Contract, select either standard wages or all-inclusive wages. Enter the all-inclusive wage contract criteria and all-inclusive wage contract hours, then click the [Save Changes] button in the top right.
Please enter the all-inclusive wage contract hours based on the employment contract or salary contract agreed upon with the member!
After confirming the changed information, click [Save Changes] on the right.
You can confirm on the member's profile that a scheduled information change is in place, as shown in the image.
Payroll Information Edit
Contract information and payroll information are [separate]. Contract information refers to entering the annual salary (monthly wage) and whether it is a standard or all-inclusive wage contract, while payroll information refers to entering each member's standard hourly rate, base salary, and — if an all-inclusive wage contract applies — the fixed overtime pay amount, etc., based on the contract information.
Click Edit Payroll Information; if information has already been entered, it will be pulled in automatically.
If a member's salary has been updated at year-end/year-start and you have set the [Wage Contract Start Date] to a future date as a reservation in the contract information, please set the payroll information effective date to match the [Wage Contract Start Date] in the contract information.
When you change the effective date, the future-scheduled contract information will be pulled in automatically.
Simply changing the effective date of payroll information will automatically calculate the standard hourly rate, base salary, fixed overtime pay, and more.
Please refer to the Wage Assignment & Auto Calculation Guide.
You can toggle the automatic amount entry setting on or off by clicking the [gear icon] in the top right.
For auto-calculation settings for standard hourly rate, base salary, and other payroll information suited to your company, and for adding pay allowance items, please refer to the guide on the right! Pay Items
After confirming the changed information, click [Save Changes] on the right.
You can confirm on the member's profile that a scheduled information change is in place, as shown in the image.
Other Information Edit
Special Circumstances Edit
You can enter and update information on parental leave reduced working hours period, flat tax rate for foreigners, student loan repayment, and income tax reduction/exemption.
Family Information Edit
You can enter and update family information to be included in health insurance dependents, basic deductions, and child tax credits.
Career & Education History Edit
You can enter and update a member's career and education history.
FAQ
How can I bulk update or bulk apply employee numbers?
How can I bulk update or bulk apply employee numbers?
Go to Members - HR Information Management - Bulk Information Edit and proceed with Edit Information,
Then bulk paste the Excel values into the employee number field to register them!
Can I bulk update member email addresses?
Can I bulk update member email addresses?
No, email addresses can only be changed by each member individually.
Since the email address is used as the login account, only the account owner can update it. Administrators cannot change email addresses on behalf of members.
Click the company profile on the right side of the flex screen.
Select the 'My Settings' menu.
I performed a bulk member information update — can I revert to the previous information or cancel the changes?
I performed a bulk member information update — can I revert to the previous information or cancel the changes?
Unfortunately, it is currently not possible to revert or cancel information that has been updated through the bulk information edit feature.
However, if you click on the change history, you can view the before and after states of the changes.
Select the "Before" state, select and copy (ctrl+c) the relevant fields,
then paste (ctrl+v) them back in the information edit screen to quickly revert to the previous information.
Note: make sure to check the [Effective Date] at this point and update it to the original [Effective Date] before the change.
