Once your corporate group and affiliates have been added, you can manage members who hold concurrent positions across companies. Please complete the corporate group setup before inviting concurrent-position members across companies! Corporate Group Management
We'll walk you through the process of inviting a member already registered in the main company [flex] as a member of affiliate 1 [flex Subsidiary].
Registering Affiliate Concurrent-position Members
Switch to affiliate 1 [flex Subsidiary].
In the left menu, click [Member Management] → [Add Member] → [Add Concurrent-position Member].
You must enter the concurrent member's name, email, and hire date — only members belonging to the corporate group can be added. After entering the name, email, and hire date, click [Add Concurrent Member] in the top right.
If there is an error in any field, hover over the error item to see the reason.
To add concurrent-position members in bulk, copy and paste the column values from an Excel file to add names, emails, and hire dates of concurrent members all at once 😉
Once the concurrent-position addition is complete, you'll receive a notification like this!
The member will also receive an email and an in-flex notification as shown below!
For members with concurrent positions, you can view both the main company and the affiliate by selecting [Affiliate Concurrent Position] next to the member name in their profile.
To cancel a concurrent position, process the member's resignation or deletion at the affiliate level.
After inviting concurrent members to an affiliate, HR reassignment and permission setup within the affiliate is needed for smooth access. 🙂
See the guides below for HR reassignment and permission setup:
FAQ
Is member data synced when concurrent position is set up?
Is member data synced when concurrent position is set up?
Member data registered at the main company is not automatically synced to the affiliate.
Please use the Bulk Info Change (Web) feature to update member profile info. However, after initial registration, changes to the following fields in any one company will automatically update all linked companies:
Legal name
Resident registration number
English first/last name
Group hire date
Whether group hire date is used
Can I change the email of a concurrent-position member?
Can I change the email of a concurrent-position member?
Email changes for concurrent-position members can only be made at the main company.
Once the email is changed, all affiliates where the member holds a concurrent position will also be updated, including the resignation email. However, email changes are not possible from an affiliate — check the member's concurrent position info before making any changes.
It seems the member registered at the main company hasn't been processed as a concurrent member.
It seems the member registered at the main company hasn't been processed as a concurrent member.
Go to the main company, then check [Member Management] → [Invitation Status] tab to confirm the member's status is not stuck at "Pending Join", "Not Yet Invited", or "Entering Info".
The concurrent-position registration can only be completed once the member is fully registered and invited at the main company.
Can I resign or delete a member to remove a concurrent position?
Can I resign or delete a member to remove a concurrent position?
You can process resignation or deletion to remove a concurrent position. Resignation/deletion from the main company is only possible after the member has been resigned/deleted from all other affiliate companies. Additionally, once the main company processes resignation/deletion, cancellation at the affiliate level is not possible.
We have multiple affiliates — can I transfer a member to a different affiliate through reassignment?
We have multiple affiliates — can I transfer a member to a different affiliate through reassignment?
When there are multiple affiliates, it is not possible to reassign a member to a different company via the HR reassignment feature.
For example, if the main company is flex and the affiliate is flex Mini, and Gildong Hong is moving from flex to flex Mini: the admin must log in to flex Mini and register Gildong Hong as a concurrent-position member of flex Mini, then reassign him to an organization within flex Mini.
How do I handle a member who is moving from the main company to an affiliate (not as a concurrent position)?
How do I handle a member who is moving from the main company to an affiliate (not as a concurrent position)?
For a member who is moving from the main company to an affiliate (not as a concurrent position), proceed as follows:
Process resignation at the main company, then
Register that member as a new employee at the affiliate.
Once registered as a concurrent member at the affiliate, resignation from the main company becomes impossible — so please process main company resignation first, then register anew at the affiliate.
Can concurrent-position members only be added from the affiliate?
Can concurrent-position members only be added from the affiliate?
To register a concurrent-position member at an affiliate, an admin who holds a concurrent position at that affiliate must directly process the addition from the affiliate account.