In the Leave Usage History, you can view employees' leave records using filter and search features!
Administrators with [View Leave Balance and Usage History] permission, or team leaders/employees with [View Employee Leave] permission can access this.
Leave Usage History
Go to [Attendance Management] -> [Leave Management] -> [Leave Usage History] tab on the left menu to view and search all employees' leave usage history at a glance.
Click on an employee's leave usage history entry to register leave schedules or view detailed leave approval status.
If an employee has submitted supporting documents, the proof column will show [Submitted].
Click the Submitted button to download the supporting documents submitted by the employee, or hover over the file name to preview the uploaded file.
Download Leave Usage History
Click the download button at the top right of the [Leave Usage History] tab, select the date range and organization to download the leave usage history. When downloading leave usage history as Excel, there is no limit on the date range :)
When downloaded as Excel, you can see the leave start and end dates, leave type, hours used, approval status, and supporting document submission status at a glance.
The Hours Used (Days) column is displayed in decimal format.
Hours Used (Hours) converts decimals into hours and minutes so administrators can check usage time more intuitively!
If an employee used 0.5 days (half-day leave) but the usage time shows as 3 hours or 3 hours 15 minutes, the employee's daily prescribed working hours are set differently from standard workers (8 hours). Please check the [Working Hours] section in [Settings] → [Work Types] for the work type applied to the employee.
FAQ
I downloaded the leave usage history but former employees are not shown.
I downloaded the leave usage history but former employees are not shown.
Currently, leave usage history downloads are based on [Organization], so former employees may not appear in the Excel file. If needed, please request through flex live chat support!
If I delete a leave policy, will the leave usage history also be deleted?
If I delete a leave policy, will the leave usage history also be deleted?
Deleting a leave policy will remove employees' remaining leave balance. However, already registered leave records will not be deleted.
Can I download the leave approval status as PDF?
Can I download the leave approval status as PDF?
Currently, downloading the leave approval document (screen) as PDF is not supported.
If needed, please save it separately using the browser's [Print] function.
How can I check when an employee registered their leave?
How can I check when an employee registered their leave?
Regardless of annual leave or custom leave approval status, you can check when an employee registered their leave in [Leave Usage History] at any time. Go to Attendance Management on the left menu - Leave Management - Leave Usage History - select the leave usage entry you want to check - view details.
However, the date and time when an employee registered their leave is not available as a separate Excel download.
Can I check when an employee applied for leave, who the approver was, and when it was approved?
Can I check when an employee applied for leave, who the approver was, and when it was approved?
In [Leave Usage History], you can view detailed information including when the employee registered the leave, approval status (who approved it, when it was applied, etc.). Click on the leave usage entry you want to check, and in the generated approval/reference document, you can find the following information:
Below the leave name, you can see the date and time the employee registered the leave.
In the generated approval/reference document, you can see who approved it through '*** approved it', and by hovering over the comment, you can see the date and time of approval.
