In Monthly Annual Leave Usage History, you can check the number of annual leave days used and the current balance for each member, and upload past annual leave usage records.
You must be granted [Member Leave View] + [Member Leave Edit] permissions.
Monthly Annual Leave Usage History
You can look up each member's annual leave usage history using various filters and search features.
Click the download button in the upper right, select the lookup period (by year) and organization to download each member's annual leave usage history for the selected period.
In the downloaded monthly annual leave usage Excel file, you can check each member's current remaining annual leave balance and total monthly usage.
If you want to check the monthly annual leave usage history for a specific member, use the filter feature in the downloaded Excel file!
Uploading Annual Leave Usage History
This feature can be used when uploading leave records that members used before flex was introduced, and when processing bulk leave usage for members.
Time-offset registration cannot specify a specific time slot.
Click [Upload Annual Leave Usage History] in the upper right
Select the annual leave usage unit to enter, then click the [Download Excel Template] button.
flex identifies members by employee number or email. At least one of employee number or email must be entered. The day/hour/minute template allows you to enter usage time split into days, hours, and minutes.
For the decimal Excel template, enter the usage time as a decimal as shown in the image.
When registering a half-day leave, enter [Morning Half-day] or [Afternoon Half-day] in the usage unit column to distinguish between the two.
Suppose a member took time off as shown below. Since only 4 working days of annual leave were used, when uploading the annual leave usage history, you must enter 2024-12-23 ~ 2024-12-27 and register the usage as [4 days] as shown in the image below.
Leave Date | Leave Usage |
December 23, 2024 | Annual Leave Used |
December 24, 2024 | Annual Leave Used |
December 25, 2024 | Public Holiday |
December 26, 2024 | Annual Leave Used |
December 27, 2024 | Annual Leave Used |
Save the Excel file, then upload it.
The Excel upload is complete. You can check the registered leave dates on the Member Leave Overview screen.
If you encounter an upload failure message, check the detailed reason.
The annual leave usage date may be designated as a public holiday, weekly holiday (Sunday), or day off (Saturday).
Please verify that the annual leave registration date is not a day off before uploading
FAQ
I want to look up annual leave usage history
I want to look up annual leave usage history
Go to [Attendance Management] → [Leave Management] → [Leave Usage History] to look up annual leave usage history using item filters, or click the download button in the upper right to download usage history as an Excel file.
What is the leave start time when registering a morning half-day or afternoon half-day leave?
What is the leave start time when registering a morning half-day or afternoon half-day leave?
Fixed Work Type
Morning Half-day: From 9:00 AM
Afternoon Half-day: From 2:00 PM
Flexible Work Type
Morning Half-day: For flexible commute schedules where the first available arrival window is between 8:00–10:00 AM based on the work type settings, morning half-day leave is registered starting at 8:00 AM.
Afternoon Half-day: From 2:00 PM
For Discretionary Work Type, unlike fixed or flexible work types, there is no set start time or daily scheduled working hours, so the system sets the half-day leave start time automatically.
Morning Half-day: From 12:00 PM
Afternoon Half-day: From 5:00 AM
I want to bulk cancel the uploaded annual leave usage history.
I want to bulk cancel the uploaded annual leave usage history.
Usage history uploaded in the 'Monthly Annual Leave Usage History' tab cannot be bulk canceled by the customer directly. If bulk cancellation is needed, please contact the Customer Success team.