Used to review remaining annual leave for current employees before settling unused leave allowances for the current year, and to deduct or adjust as needed. For more details, please check the guide below!
(What is remaining annual leave adjustment for current and departed employees?)
Required permissions: Admins who have been granted all permissions related to [Leave], or who have been granted [Leave Inquiry] + [Leave Edit] + [Annual Leave Policy and Promotion Management] + [Custom Leave Management] permissions can use the remaining annual leave adjustment feature for current and departed employees.
Setting Adjustment Targets for Current Employee Remaining Annual Leave
From the left menu, click [Attendance Management] -> [Leave Management], then click [Annual Leave Adjustment] in the upper right, and click [Remaining Annual Leave Adjustment for Current Employee Settlement].
The [Settlement Attribution Month] you set determines which month's payroll the adjustment will be reflected in.
When using flex payroll settlement, if you select the same attribution month as the current employee remaining annual leave adjustment settlement attribution month to proceed with settlement, the current employee remaining annual leave details will be automatically imported for settlement.
For example, if you set the settlement attribution month for the current employee remaining annual leave adjustment to January 2025, the adjustment details will be automatically reflected when processing payroll settlement for January 2025 attribution month.
If you are not using flex payroll settlement, please select the attribution month for paying the unused annual leave allowance for current employees.
[Usage Deadline] refers to the last date on which annual leave can no longer be used. Annual leave that expires as of the set [Usage Deadline] will be included in the settlement targets.
The [Usage Deadline] can be selected independently from the [Settlement Attribution Month], and only annual leave that has expired (or is scheduled to expire) within the selected period will be reflected in the settlement.
Based on the settlement attribution month and usage deadline settings, you can load all eligible employees for settlement or load them by organization. After setting all targets, enter the adjustment reason and click [Start Adjustment] at the bottom.
Example of Current Employee Remaining Annual Leave Adjustment Targets
An HR manager at a fictional company wants to settle unused annual leave allowances for each employee in 2024 during the January 2025 payroll settlement. To load the adjustment targets for current employee remaining annual leave, the settlement attribution month is set to January 2025, and the usage deadline is set to the month prior to the settlement attribution month (December 1, 2024 ~ December 31, 2024). In this case,
👉 Employees whose annual leave usage period expires (or is scheduled to expire) within the end of December 2024 (the usage deadline) are the remaining annual leave adjustment targets.
For example, the following types of annual leave apply:
Monthly Leave (based on hire date)
Monthly leave received over 1 year by employees hired in December 2023
Monthly leave is granted based on each employee's hire date and must be used within 1 year of the initial grant date. Therefore, employees hired in December 2023 whose usage period expires within December 2024 are the targets.
Annual Leave (granted based on hire date)
Annual leave granted based on hire date to employees hired in December 2023
Annual leave granted based on hire date expires 1 year after the grant date. Therefore, employees hired in December 2023 whose usage period expires within December 2024 are the targets.
Annual Leave (granted based on fiscal year)
Annual leave granted on January 1, 2024
If the fiscal year start is January 1, the leave expires on December 31, the last day of the year it was granted. Therefore, employees who received annual leave on January 1, 2024 are the targets.
Viewing the Current Employee Remaining Annual Leave Adjustment Screen
On the adjustment screen, you can basically view the name, employee ID, hire date, applicable annual leave policy, and the annual leave subject to adjustment for each target employee.
Column | Description |
Annual Leave Policy | You can view the annual leave policy applied to each employee. |
Target Policy | Refers to the annual leave subject to adjustment. |
Scrolling to the right on the adjustment screen, you can check the number of annual leave days received by the employee within the queried period in the [Granted] column.
Column | Description |
Auto-Granted | The number of annual leave days automatically granted per employee in the year the usage deadline falls |
Prior Adjustment (Granted) | The amount paid through the annual leave adjustment feature. (Annual Leave Adjustment Feature Guide) |
Usage Deadline | The usage deadline for automatically granted annual leave Therefore, December 31, 2024 is Ko Taewoo's usage deadline, and any unused annual leave remaining by this date will be included in the remaining annual leave adjustment targets and paid as an allowance during payroll settlement. |
Granted Total | Total of auto-granted and prior adjustment (granted) amounts |
Starting from the [Deduction] column, admins can directly enter or modify quantities.
Column | Description |
Used | The number of annual leave days used by the employee |
Promoted | The number of annual leave days for which leave promotion was carried out via the flex annual leave promotion feature, but the employee did not actually use The [Promoted] quantity is not the total number of annual leave days subject to promotion, but rather the place to enter the quantity for which promotion was completed but the employee did not actually use, thereby exempting the company from compensation obligations.
|
Prior Adjustment (Deducted) | The amount deducted through the annual leave adjustment feature (Annual Leave Adjustment Feature Guide) |
Deduction Total | Total of used, promoted, and prior adjustment (deducted) amounts |
Processing Current Employee Remaining Annual Leave Adjustment
Automatically Calculated Remaining Annual Leave
By default, remaining annual leave is calculated by automatically subtracting the used, promoted, and prior adjustment (deducted) amounts from the total annual leave granted to the employee.
If there is remaining (unused) annual leave, the adjustment quantity will be automatically entered so that the remaining balance becomes 0. You can also manually modify or enter the adjustment quantity if desired.
Enter any deduction amounts not registered in flex and check the expected allowance payout amount. If for any reason there are used, promoted, or settled records not registered in flex, simply enter the quantity at the time of settlement and leave a reason.
Processing and Viewing Results of Current Employee Remaining Annual Leave Adjustment by Example
Employee Ko Taewoo was granted 17 days of annual leave in 2024 but did not use any, so the remaining balance is confirmed as 17 days. The granted total through to the adjustment quantity are automatically filled in.
Column | Quantity & Description |
Granted Total | 17 days |
Deduction Total | 0 days |
Remaining (Granted Total - Deduction Total) | 17 days |
Adjustment (quantity to be paid as unused annual leave allowance) | -17 days |
Viewing Employee Annual Leave Details and Payroll Settlement Results
Viewing Employee Annual Leave Details and Payroll Settlement Results
To pay all 17 unused annual leave days to employee Ko Taewoo as unused annual leave allowance, enter -17 in the adjustment column, and once the adjustment is complete, it will appear as shown below in the employee's annual leave details and detail view.
During payroll settlement, the [Current Employee Annual Leave Allowance] item shows the unused annual leave days as 17, calculated as: unused annual leave days × standard working hours per day × standard hourly wage.
Employee Ko Taewoo was granted 17 days of annual leave in 2024 but did not use any, so the remaining balance is confirmed as 17 days. Per company policy, if it was decided to pay only 10 days as an allowance rather than all 17 unused days, you can enter the following.
Column | Quantity & Description |
Granted Total | 17 days |
Deduction Total | 0 days |
Remaining (Granted Total - Deduction Total) | 17 days |
Adjustment (quantity to be paid as unused annual leave allowance) | -10 days |
Adjustment Reason | If you modify the automatically entered adjustment quantity, |
Viewing Employee Annual Leave Details and Payroll Settlement Results
Viewing Employee Annual Leave Details and Payroll Settlement Results
You can confirm that only 10 days were deducted from employee Ko Taewoo's 2024 annual leave details.
In the 2025 annual leave details, the remaining 7 days were carried over but expired due to the annual leave expiration policy. If the annual leave expiration policy had a "deferral" setting rather than expiring after 1 year, the leave could be used for the duration of the deferral period.
If the company's annual leave expiration policy is to expire after 1 year but a specific employee needs to carry over leave, please adjust separately using the [Adjustment] feature.
During payroll settlement, the [Current Employee Annual Leave Allowance] item shows the unused annual leave days as 10, calculated as: unused annual leave days × standard working hours per day × standard hourly wage.
Processing and Viewing Results of Current Employee Remaining Annual Leave Adjustment: Case with Leave Borrowed in Advance
An employee named Kim Gana was granted 15 days of annual leave in 2024 but used 19 days, resulting in a total of 4 days borrowed in advance.
Column | Quantity & Description |
Granted Total | 15 days |
Deduction Total | 19 days |
Remaining (Granted Total - Deduction Total) | -4 days |
Adjustment (quantity to be paid as unused annual leave allowance) | 0 days Since 4 days were used in excess, the quantity to be paid as unused annual leave allowance is 0 days. |
Viewing Employee Annual Leave Details and Payroll Settlement Results
Viewing Employee Annual Leave Details and Payroll Settlement Results
You can confirm in the annual leave details that 15 days were granted in 2025, but 4 days were deducted due to the 4 days used in excess in 2024.
Since the excess-used amount was deducted from annual leave, the current employee annual leave allowance during payroll settlement shows 0 KRW, meaning there is no amount to settle.
If employee Kim Gana wishes to have the 4 days borrowed in advance deducted from the January 2025 payroll and receive the full 15 days of annual leave next year without deduction, enter the number of days borrowed in advance (+n) in the adjustment field and enter a reason.
Column | Quantity & Description |
Granted Total | 15 days |
Deduction Total | 19 days |
Remaining (Granted Total - Deduction Total) | -4 days |
Adjustment (quantity to be paid as unused annual leave allowance) | +4 days |
Adjustment Reason | If you modify the automatically entered adjustment quantity, |
Viewing Employee Annual Leave Details and Payroll Settlement Results
Viewing Employee Annual Leave Details and Payroll Settlement Results
Based on the remaining annual leave adjustment result, you can confirm that the full 15 days were granted without deducting the days borrowed in advance from the January 2025 annual leave.
You can also confirm the following in the 2024 annual leave details adjustment column.
During payroll settlement, the [Current Employee Annual Leave Allowance] item shows the unused annual leave days as -4, calculated as: unused annual leave days × standard working hours per day × standard hourly wage.
In employee Kim Gana's case, approximately 760,000 KRW will be deducted from the base salary.
In summary, the value entered in the adjustment column represents the number of unused annual leave allowance days to be reflected in payroll settlement.
Adjustment Input Value | Example | Meaning | Result |
- Number (negative) | Enter -3 | The entered number is treated as the quantity of unused annual leave and paid as an allowance | 3 days of unused annual leave paid as annual leave allowance |
Number (positive) | Enter 3 | The entered number is treated as the quantity borrowed in advance and deducted from the allowance | 3 days of additionally used annual leave deducted from the allowance, reducing the payroll amount |
After completing the adjustment, click [Apply Adjustment] in the upper right to immediately view the records or download the adjusted records as an Excel file.
FAQ
I selected an organization to load targets for the current employee remaining annual leave adjustment, but no employees are showing
I selected an organization to load targets for the current employee remaining annual leave adjustment, but no employees are showing
Please check whether the employee has been assigned to the selected organization.
Also, since the remaining annual leave adjustment feature for current and departed employees is related to payroll settlement, please assign an employee ID to each employee for smooth use.
Even if you do not use employee IDs, you must assign an arbitrary employee ID for use in flex.
Can I view only specific information on the adjustment records screen?
Can I view only specific information on the adjustment records screen?
If you want to view specific information on the adjustment records screen, click the [View Settings] icon in the upper right,
then click the eye icon on the right of each item to hide information.
Where can I view the prior adjustment (granted) and prior adjustment (deducted) records in the remaining annual leave adjustment screen?
Where can I view the prior adjustment (granted) and prior adjustment (deducted) records in the remaining annual leave adjustment screen?
The prior adjustment (granted) and prior adjustment (deducted) records in the remaining annual leave adjustment screen refer to the adjustment quantities shown in the [Adjustment] column in the employee's annual leave details.
In the current employee remaining annual leave adjustment screen, you can click the list icon within the prior adjustment (granted) or prior adjustment (deducted) columns to view the adjustment records.
Alternatively, you can check in the individual employee's annual leave details or in [Attendance Management] - [Leave Management] - [Annual Leave Adjustment] - [Annual Leave Adjustment Records].
Can the current employee remaining annual leave adjustment records be saved as a draft?
Can the current employee remaining annual leave adjustment records be saved as a draft?
Draft saving is not currently supported for current employee remaining annual leave adjustment records. Please note that if you leave the screen, the adjustment records will not be saved and will be reset.
Can the current employee remaining annual leave adjustment be done via Excel?
Can the current employee remaining annual leave adjustment be done via Excel?
Click the [Excel] icon in the upper right, then download the Excel template to proceed.
Do not edit the format of the downloaded Excel template. Also, only modify the columns marked [Editable] before uploading for the changes to be applied correctly. Columns marked [Read Only] will not be reflected even if the Excel file is uploaded.
What does it mean that the quantity exempted from compensation obligation through completed flex annual leave promotion is up to the maximum remaining annual leave amount?
What does it mean that the quantity exempted from compensation obligation through completed flex annual leave promotion is up to the maximum remaining annual leave amount?
The Deduction [Promoted] column shows the quantity exempted from compensation obligation after completing annual leave promotion.
For example, employee Kim Gana had a total of 15 days subject to promotion in 2024.
Actual usage: 1 day
Display on the remaining annual leave adjustment screen: Since 1 day out of the 15 promoted days was used, the remaining 14 days are exempt from compensation obligation through promotion, and 14 days will be shown. If 10 out of the 15 promoted days were used, the quantity exempt from compensation obligation would be shown as 5 days.
Can I exclude or add targets during the remaining annual leave adjustment?
Can I exclude or add targets during the remaining annual leave adjustment?
Click the checkbox on the left, then click [Exclude Target] at the bottom to remove a target.
Click the person icon in the upper right to add remaining annual leave adjustment targets. However, if there are no suitable targets according to the target settings, you cannot add adjustment targets.
Promotion records conducted separately are not registered in flex — can settlement still account for this?
Promotion records conducted separately are not registered in flex — can settlement still account for this?
Yes, it is possible. If there are promotions conducted outside of flex, you can directly enter the promoted portion of the remaining balance in the 'Promoted' field during current employee and departed employee settlement.
Can I finalize the adjustment for only some of the remaining annual leave adjustment targets?
Can I finalize the adjustment for only some of the remaining annual leave adjustment targets?
Clicking the [Apply Adjustment] button in the upper right will adjust all loaded adjustment targets at once.
Therefore, partial adjustment by selecting specific employees is not supported. If you want to adjust only certain employees, please remove all other employees from the target list using the exclude target function before proceeding.
Our company promotes annual leave but has a policy of paying up to n unused annual leave days as an allowance. How can we use the current employee remaining annual leave adjustment in this case?
Our company promotes annual leave but has a policy of paying up to n unused annual leave days as an allowance. How can we use the current employee remaining annual leave adjustment in this case?
If fictional Company A promotes annual leave but has a policy of paying up to 3 unused annual leave days as an allowance, check the remaining balance per employee and enter -3 in the adjustment quantity. During flex payroll settlement, the unused annual leave allowance for 3 days will be automatically calculated.
Can adjustment records be modified, or can the adjustment be re-processed for employees who need it?
Can adjustment records be modified, or can the adjustment be re-processed for employees who need it?
Modifying adjustment records or re-processing adjustments for employees who already have an adjustment history is not supported.
If you need to modify adjustment records or re-process adjustments for employees with existing adjustment history, please cancel the adjustment in the adjustment records first, then proceed with the adjustment again.