In addition to legally required 'annual leave', set up leaves such as sick leave, refresh, birthday, health checkup leave, reward leave, etc. that fit your company's policies or culture.
What types of leave can be set up as custom leave?
For detailed custom leave settings, please refer to this guide. Here are 3 key points to note in particular.
[Use All at Once / Use in Parts] Option
- When [Use All at Once] is selected, if a member receives 14 days of leave and only registers 7 days, the unused 7 days will expire.
- When [Use in Parts] is selected, you can choose daily use or half-day/hourly use options. Remaining amounts can be used later.
[Paid/Unpaid Settings]: You can set the number of days and percentage for paid, unpaid, or partially paid leave.
[Approval Settings]: Approval settings can be configured per custom leave type.
Legally Required Leave
flex provides legally required leave for more convenient leave management, and descriptions of leave policies and explanations of supporting documents to be submitted when using leave are automatically configured.
Under [Settings] → [Custom Leave] → [Required], you can select leaves with a Required tag to change the payment method and usage unit, but the leave itself cannot be deleted.
Company Welfare Leave
You can set up welfare leave provided by the company in addition to annual leave and legally required leave.
For example, when setting up an N-year refresh leave,
Grant method: Grant upon tenure
Grant timing: Please select and configure 'Grant upon N years of tenure'!
If you want to set up welfare leave that is additionally granted when annual leave is exhausted, please set [Grant Method] to [Grant When Annual Leave Is Exhausted].
When all annual leave is exhausted, the leave will be automatically granted.
Sick Leave and Unpaid Leave
For sick leave, if there are no separate internal regulations, please create it as unpaid leave.
[Pay Status] can be set by selecting paid, unpaid, or partially paid.
Through [Additional Settings], you can configure the [Supporting Document Submission] setting for hospital opinions, medical certificates, etc.
How Do I Grant Custom Leave?
It varies depending on the grant method option selected in the custom leave settings.
[Admin Direct Grant] directly grants to members, and [Grant When Annual Leave Is Exhausted] creates the leave so it can only be used once all annual leave is exhausted.
For the grant upon request case, after creation it is immediately displayed in the member's [Leave Overview].
Custom leave can also be granted in bulk.
On the left, go to [Attendance Management] → [Leave Management] → Leave Balance Status tab, then click [Adjust Leave] → [Grant Custom Leave] in the top right to find Bulk Grant via Excel at the bottom.
Please download the Excel template, fill it in, and upload it.
FAQ
Our company grants refresh leave every year — is this possible?
Our company grants refresh leave every year — is this possible?
You need to set up separate refresh custom leave configurations for year 1, year 2, year 3, etc.
Can I check the history of granted leave?
Can I check the history of granted leave?
You can download and check it via [Attendance Management] → [Leave Management] → [Download Icon] → [Leave History]!
Or, from the left menu go to [Attendance Management] -> [Leave Management] -> [Leave Balance Status] and click [Grant History] -> [Custom Leave Grant History] at the top right to view and download detailed grant history.
Where can I check the leave usage history of members?
Where can I check the leave usage history of members?
Member leave history can be viewed by period under [Attendance Management] → [Leave Management] → [Leave Usage History], and can also be downloaded as an Excel file by clicking the download icon.
Can I change the expiry date of granted custom leave?
Can I change the expiry date of granted custom leave?
You can change the expiry date as shown below in [Custom Leave Grant History].
Can I check the number of days granted, used, and expired for custom leave?
Can I check the number of days granted, used, and expired for custom leave?
Through the leave history feature, you can check the grant, deduction, usage, expiration, and remaining balance of leave all at once! In addition to annual leave, you can also check the leave history for reward leave, compensatory leave, custom leave, etc. granted as custom leave.
However, only 'leave granted upon tenure' and 'leave directly granted by admin' can be selected as grant policies.
[Path] : Attendance Management → Leave Management → Leave Balance Status → Click the download icon on the right → Select Leave History. Through the leave history feature, you can check the grant, deduction, usage, expiration, and remaining balance of leave all at once!