You can enter comprehensive hours and contract-included allowances in the member's wage contract and salary payment information, then request a contract.
Only admins with [Member Contract Information Management] permission can edit wage contract information, and only admins with [Electronic Contract Management] permission can send electronic contracts.
Wage Contract Info Changes
Go to the member's profile → [Wage Contract Info] → click the [Change] button to add or edit wage contract information.
Enter the [Contract Start Date], then fill in the [Income Type] and [Contract Amount]. If a comprehensive wage contract has been signed with the member, click the Comprehensive Contract Working Hours tab and enter the contracted hours.
Enter the contracted working hours for each item in the comprehensive contract.
What does "Night Hours Included in Scheduled Work Hours" mean?: If night hours are included within the scheduled working hours (e.g., night shift workers), click this option and enter the contracted working hours.
If you want to enter the comprehensive contract working hours on a 'weekly basis' rather than monthly, enable the option below.
Once you have finished entering contract information, click the [Payment Item Settings] tab at the bottom to switch to the salary payment information screen.
Salary Payment Info Changes
Click the [Change] button on the right side of the salary payment information, or click [Payment Item Settings] in the wage contract info to change the salary payment information.
Set the [Effective Date]. Based on the configured effective date, the annual salary (or monthly salary) information from the wage contract info is automatically pulled in.
If you enable [Auto-fill Amount] in the upper right, flex will automatically calculate the hourly rate, base pay, and more. For more details on the auto-fill amount feature, please refer to the guide on the right. Payment Items
For more details on changing salary payment information, please refer to the guide on the right. Member Profile Information Entry Guide
Bulk Wage Contract Info Changes
Go to [Members] menu on the left → [HR Information Management] → [Bulk Info Change tab] → [Change Information] in the upper right → [Change Contract Info] to bulk change various allowances and contract amounts.
For more details, please refer to the guide on the right. ( Bulk Info Change (Web))
Requesting an Electronic Contract
After updating the member's [Contract Info] → [Wage Contract], you can request a contract.
Go to [Electronic Contract] on the left → [Contract Request] → select the member to send the contract to under [Select Contract Recipients].
Click [Set Pay Date] at the top, select a pay date, click the contract to send, then click the [Create Contract] button in the upper right.
The pay date must be set before a contract can be sent.
Hover over [Not Entered] to view the [Required Information] that has not been filled in.
You can review the annual salary, base pay, and allowance information that was pre-entered in the wage contract info.
Click [Preview] to do a final check that the member's allowances and contract amounts are correctly reflected.
Switch between contracts in the preview screen to review all contracts to be sent in bulk at a glance.
FAQ
Does the contract differ depending on the contract type?
Does the contract differ depending on the contract type?
Depending on the contract type for each company, one of the following 3 wage contracts is selected.
Comprehensive Wage Contract: A contract type where overtime, night, and holiday work beyond the statutory standard working hours is anticipated, or for convenience in calculating overtime pay, a fixed monthly allowance amount is included in and paid as part of the base wage.
Standard Wage Contract: Refers to a 40-hour per week (209 hours per month) work contract. For work exceeding the scheduled 8 hours per day, overtime, night, and holiday work allowances are paid according to each standard.
Part-time Work: Applicable when working fewer hours than standard, less than 40 hours per week.
I set a scheduled change for a member's wage & employment contract information, but it isn't being loaded when sending a contract.
I set a scheduled change for a member's wage & employment contract information, but it isn't being loaded when sending a contract.
If wage contract and salary payment information has been scheduled for a future date using [Reserve], that information may not be loaded. The flex electronic contract retrieves the information reflected in the profile at the time the contract is sent.
Do I have to enter a contract end date when signing an annual salary contract?
Do I have to enter a contract end date when signing an annual salary contract?
If you are proceeding with an annual salary contract, you must enter both the start and end dates of the annual salary contract! This must be entered separately, regardless of the employment contract end date.