In the Member Profile Information tab, you can enter & manage a wide range of member information, including HR, personal, employment contract, wage contract, payroll payment information, and awards & disciplinary history.
Whether each list within the information tab can be viewed & edited varies depending on permissions. For more details about permissions, please refer to the guide on the right! Permission Settings
HR Information
Only administrators with permission to view or manage member employment information in Permission Settings can access this section.
In HR Information, you can view the member's current organization, position title, job function, job grade, and rank.
You can view the member's organization change timeline and more.
Click the [Change] button on the right side of HR Information to update the HR information.
Effective Date: This is the date when the HR information change takes effect. You can set the effective date to a past appointment date or a future date. If you select a future date as the effective date, the HR information change will automatically be set as a 'scheduled' change.
You can select the job function, organization, and whether the member is an organization head to apply to the member.
Basic Information
Gender (male/female) is determined by the first digit of the last 7 digits of the resident registration number.
Since leave types automatically assigned based on gender — such as military training leave and health leave — may differ, please enter the member's resident registration number.
Only administrators with permission to view or manage member basic personal information in Permission Settings can access this section.
Click the [Change] button on the right to update basic information.
You can enter/manage the employee ID number, hire type, resident registration number, country of residence and residency status, home address, salary account, disability and national merit status, and more.
Among members who do not have permission to view or edit basic personal information, name, mobile phone number, and birthday information are shared by default.
Employment Contract Information
Only administrators with permission to view or manage member contract information in Permission Settings can access this section. You can view the employment contract start and end dates, employment type, probation period, and probation pay rate.
Members can view their own employment contract information even without permission.
Click the [Timeline] button in the upper right to view the change history of employment contract information.
Click the [Change] button in the upper right to update the contract start and end dates, employment type, and probation information.
Employment types include 8 options: full-time, contract, dispatch, daily, freelance, commissioned, registered executive, and non-registered executive.
If a probation period does not apply, leave the pay rate field empty.
Wage Contract Information
You can view and manage the wage contract start date, annual salary, and comprehensive contract hours. A member's annual salary information is masked by default even for those with permission.
Members can view their own wage contract information even without permission.
Click the [Timeline] button in the upper right to view the change history of wage contract information.
Click the [Change] button in the upper right to update wage contract information. If you are operating under a comprehensive wage contract, click the relevant tab and enter the comprehensive wage hours agreed upon with the member. Comprehensive contract hours can be entered within the legally defined limit of 12 hours per week and 52 hours per month.
Payroll Payment Information
Only administrators with permission to view and manage member payment information in Permission Settings can access this section.
You can view the base salary, standard hourly rate, and wage items that are automatically calculated or manually entered based on the annual salary and comprehensive information in the wage contract.
Click the [Timeline] button in the upper right to view the change history of payroll payment information.
Note that members cannot view their own payroll payment information.
Click the [Change] button in the upper right to update the payroll payment information below.
If you align the effective date with the contract start date, the annual salary (contract amount) will be loaded automatically.
Click [Auto-fill Amount] in the upper right to disable or enable automatic calculation.
If the automatically calculated amount differs from the standard hourly rate, base salary, or fixed overtime pay, disable the auto-fill amount toggle and enter the amounts separately.
After entering comprehensive wage contract hours, when payroll payment information is changed or applied, the standard hourly rate will be automatically calculated. You must verify whether this standard hourly rate falls below the minimum wage.
Please check the payment items and amounts.
Click [Select Items] in the upper right to select & apply the wage items you have added.
Whether each payment item is included in annual salary or excluded from annual salary can be confirmed via tags.
Work & Leave & Days Off Information
Only administrators with permission to view or manage member employment information in Permission Settings can access this section. You can view the work type and day-off type applied to the member.
Click the Work Information tab to view detailed information about the work type applied to the member.
Click the Leave Information tab to view detailed information about the annual leave policy applied to the member.
Click the Days Off Information tab to view detailed information about the days off applied to the member.
For Work Information, you can view the work type change history in chronological order. Please click the date area in the upper right.
To change Work Information, click the [Change] button in the upper right to update the member's work type & annual leave policy & days off information.
Note that annual leave and days off information, once changed, will be applied as if the new policy had been in effect from the very beginning, so please be careful when making changes.
Leave of Absence & Career & Education Information
Only administrators with permission to view and manage member employment information in Permission Settings can access this section.
Click the [Add] button in the upper right to add a leave of absence record.
When hovering over the leave of absence record tab, you can cancel or edit the leave of absence record.
Only administrators with permission to view or manage member career and education information in Permission Settings can access this section.
Click the [Add] button in the upper right to add career and education information.
When hovering over the career and education information tab, you can delete or edit the added records.
Awards & Disciplinary Actions
Only administrators with permission to manage member employment information in Permission Settings can edit this section.
If you only have view permission for employment information, you can view the target member's awards/disciplinary history.Click the [Add] button on the right side of the [Awards] tab to enter the award name, award date, and awarding organization if the member has received any awards.
Click the [Add] button on the right side of the [Disciplinary Actions] tab to enter the type, date, and detailed reason in the notes if a member has a disciplinary history based on reasons defined in the employment rules.
Please note when adding a disciplinary action type!
Please note when adding a disciplinary action type!
If there are disciplinary action types used according to your company's operating policy, you can add custom disciplinary action types by entering them in the [Search or Add] field.
Special Notes
Only administrators with permission to manage member employment information & payroll-related permissions in Permission Settings can access this section.
In the Special Notes tab, you can add and manage important information for payroll settlement and year-end tax adjustment, such as parental leave reduced working hours, flat tax rate for foreigners, student loan repayment, and income tax deductions.
Click the [Change] button in the upper right to edit the information.
Family Information
Only administrators with permission to view or manage member family information in Permission Settings can access this section.
Member document management permission is also required to edit or add family information.
Click the [Add] button in the upper right to enter family information for health insurance dependent registration and dependent income deduction!
In the Family Information tab, you can add and manage important family information for payroll settlement and year-end tax adjustment.
When entering family information, you can also enter the family member's mobile phone number.
The family member's deduction information and supporting documents are required for year-end tax adjustment, so please enter them accurately.
FAQ
Can I add an emergency contact for a member?
Can I add an emergency contact for a member?
When entering family information in the Family Information section at the bottom of the member profile, you can enter the family member's mobile phone number. When collecting emergency contact information, please use the mobile phone number field within the member's family information so that administrators can identify whose phone number it is and what family relationship that person has with the member.
Can members change their own basic, career and education, family, document, and certification information without permission?
Can members change their own basic, career and education, family, document, and certification information without permission?
This is possible by default. However, if you want information to be changed only with administrator approval, please set up approval in [Settings] → [Approval Policy Management] in the lower left menu.
When downloading a profile or downloading member information (Excel), can awards & disciplinary action information also be downloaded?
When downloading a profile or downloading member information (Excel), can awards & disciplinary action information also be downloaded?
Yes, it is possible.
Can I enter a member's medical history information?
Can I enter a member's medical history information?
Currently, a member's medical history information cannot be entered in the profile. If needed, please enter it in [HR Notes], or if you contact the flex team via live chat, we can enable a feature called [Custom Fields]!
You can enter and manage information through that feature. :) For more details about Custom Fields, please reach out to the flex live chat support.
How can I register, delete, or change a profile photo?
How can I register, delete, or change a profile photo?
Profile photos can be registered directly by the member themselves or by an administrator on their behalf.
Access the flex web, and click on your profile in the upper left. Click on the profile photo area to register or change a photo, and you can delete it by hovering over it and clicking the x button on the right.
If using the mobile app, tap More at the bottom and then tap My Profile at the top.
You can register and change your photo through Edit Profile.
Note that deleting a profile photo is only possible through the flex web (PC); on the mobile app, only registration and changes are available.