Learn the basic concept of weekly holiday pay, eligibility criteria, and calculation formulas. You can also find out how to check calculation results through period-based reports.
We'll explain the often confusing weekly holiday pay with easy-to-understand examples.
What is Weekly Holiday Pay?
The Labor Standards Act states that employers must guarantee workers at least one paid holiday per week on average. Weekly holiday pay is the allowance paid to workers who have perfect attendance on all contractual work days during a week.
However, ultra-short-time workers working less than 15 hours per week are not eligible for paid holidays (weekly holidays).
I want to know the eligibility criteria for weekly holiday pay.
The key factor for weekly holiday pay eligibility is "whether the employee had perfect attendance on all contractual work days during the week." Let's review the criteria with examples.
Weekly holiday pay is paid when the employee attended all scheduled work days in the week
Regardless of tardiness or early departure during the week, if there is any work record on each scheduled work day, weekly holiday pay is granted.
Regardless of tardiness or early departure on specific work days, if there is even 1 minute of work record, weekly holiday pay is paid
If there is no work record on even one scheduled work day, it is considered an absence and weekly holiday pay is not paid for that week
When an employee is absent on a contractual work day, weekly holiday pay is not granted. In flex, having no work record on a scheduled work day is considered an absence.
If you want to pay weekly holiday pay for that week, you need to add a work/leave record, or modify the recognized weekly holiday pay hours value in the attendance report.
Weeks including leave, leave of absence, or public holidays
If leave is used for all scheduled work days in the week, weekly holiday pay is not paid. However, if there is at least one day with a work record during the week, weekly holiday pay is paid
If all scheduled work days in the week fall within a leave of absence period, weekly holiday pay is not paid. However, if there is at least one day with a work record, weekly holiday pay is paid
If all scheduled work days are public holidays & company-designated holidays with no work records, weekly holiday pay is not paid. However, if there is at least one day with a work record, weekly holiday pay is paid
Weeks including hire/termination dates
If an employee is hired mid-week, weekly holiday pay is paid if there are attendance records for all scheduled work days after the hire date
Weeks including the termination date:
For employees with a Mon-Sun work cycle, if the last work day (termination date) is Sunday of that week, weekly holiday pay is paid
For employees with a Mon-Sun work cycle, if the last work day (termination date) is Friday of that week, weekly holiday pay is not paid
For employees with a Tue-Mon work cycle, if the last work day (termination date) is Monday of the following week, weekly holiday pay is paid
Work Cycle and Work Day Criteria
Work Type | Weekly Cycle Criteria for Weekly Holiday Pay Calculation |
Fixed Work Type | Week Start Day
|
Staggered Work Type | Week Start Day |
Shift Work Type | Week Start Day |
Flexible 1-4 Week Work Type | Week Start Day |
Monthly Flexible Work Type | Nth of each month
|
Work Type | Work Day Criteria |
Fixed Work Type | Work type's scheduled work days |
Staggered Work Type | Work type's scheduled work days |
Shift Work Type | Actual published schedule
|
Flexible 1-4 Week Work Type | Work type's scheduled work days |
Monthly Flexible Work Type | Work type's scheduled work days |
Eligibility results can be checked in the period-based attendance report.
When there is no work record on a scheduled work day, it is considered an absence. In the period-based report, "Weekly Holiday (Hours)" will show 0 hours.
When you download the period-based report, you can see that the [Recognized Weekly Holiday Pay (Hours)] column shows 0 hours.
FAQ
If the work type changes during a work cycle, how is weekly holiday pay calculated?
If the work type changes during a work cycle, how is weekly holiday pay calculated?
The recognized weekly holiday pay hours are calculated separately for each work type before and after the change, and the total hours are applied.
Is weekly holiday pay granted if an employee worked less than 15 hours in a week due to tardiness or early departure?
Is weekly holiday pay granted if an employee worked less than 15 hours in a week due to tardiness or early departure?
Workers with less than 15 hours per week in their employment contract are classified as ultra-short-time workers and are not eligible for paid holidays (weekly holidays). However, if the work type settings are not configured as ultra-short-time worker, weekly holiday pay is still granted even if actual work hours are less than 15 hours due to tardiness/early departure.