If your company integrates employee IDs with external systems, or has a policy that IDs must not be changed once assigned, try the Employee ID Edit Lock feature. It prevents even administrators from modifying employee IDs, ensuring ID consistency.
What is the Employee ID Edit Lock?
The Employee ID Edit Lock restricts modification of an assigned employee ID by anyone — including administrators. When the lock is enabled, it blocks not only editing existing IDs but also filling in empty ID fields.
💡 How to use this feature
If your employee IDs are integrated with external systems (HR ledger, ERP, groupware, etc.) or must not be changed once assigned for payroll record-keeping purposes, enable the Employee ID Edit Lock after finishing your auto-assignment policy setup. This prevents accidental ID changes that could cause mismatches with external systems.
Enabling the Employee ID Edit Lock
Go to Settings → HR & Member Information → Employee ID Management.
Toggle on the "Employee ID Edit Lock" option.
Employee ID Edit Lock screen
⚠️ Important note
Once the Employee ID Edit Lock is enabled, no administrator can modify employee IDs. No changes related to employee IDs are possible until the lock is disabled, so please configure this setting carefully.
FAQ
Does the auto employee ID generation still work when the Edit Lock is on?
Does the auto employee ID generation still work when the Edit Lock is on?
Yes, the auto employee ID generation feature continues to work normally. The Employee ID Edit Lock only restricts modification of IDs that have already been assigned.
What should I do if I need to change an employee ID while the lock is on?
What should I do if I need to change an employee ID while the lock is on?
If you absolutely need to change an employee ID, temporarily disable the Employee ID Edit Lock, make the change, then re-enable the lock. Be sure to check the integration status with external systems beforehand.