If you have already processed payroll and want to reflect and manage it in flex, you can use the payroll data migration feature to import payroll data.
Using the payroll data migration feature, you can also issue pay stubs to employees through flex.
(Withholding tax receipts require processing mid-year settlement through flex.)
Only admins with the [Payroll Data Migration] permission can use the payroll data migration feature.
Payroll Data Migration
Go to [Payroll] → [Data Management] → [Payroll Data Migration] and download the template from [Migrate Payroll Data], enter the values, then upload the payroll data to reflect the values.
The employee's employee number is the data key in the Excel file, so please double-check the employee numbers.
The uploaded data generates pay stubs, payroll registers, etc.
If you need to enter hours for overtime pay in the uploaded data, click the three-dot button on the right of the migration entry → upload time data via Add Calculation Basis and Reference Hours through Excel upload.
How to Fill Out the Template
Enter the values you want to reflect according to the template format.
The template format includes custom payment and deduction item codes that you have added. To check these items in detail, refer to Settings - Payment Items or Deduction Items.
If you hide or delete rows/columns in the template, the values will not be reflected, so please do not modify the template.
Formulas are not recognized. Please enter values in the format matching the template format.
If you want to change the template items, please change the payment and deduction items first, then attempt the payroll data migration.
Enter the amounts in the applicable fields for each employee: attribution month, payment date, basic information, payment items, deduction items, year-end settlement, etc.
How to Make Pay Stubs Public
Pay stubs for payroll data uploaded via migration are set to private by default.
To change to public, go to Payroll → Completed Settlements → Select Migrated Settlement Result → Pay Stub Settings.
FAQ
Our company doesn't use employee numbers. Can't we use this feature without employee numbers?
Our company doesn't use employee numbers. Can't we use this feature without employee numbers?
That's correct. The system uses employee numbers as the key value to match data in the Excel file to employees.
Therefore, even if arbitrary, please register employee numbers in flex to use this feature.
Can I enter payroll data for departed employees via data migration?
Can I enter payroll data for departed employees via data migration?
Yes, you can enter and manage payroll data for employees who departed before flex was adopted through flex.
However, departed employees must also be added and registered as employees with employee numbers.
If you want to register and manage departed employees as well, please add and register them as employees first.
Can I issue withholding tax receipts by entering mid-year settlement data for departed employees?
Can I issue withholding tax receipts by entering mid-year settlement data for departed employees?
Withholding tax receipts in flex require using flex's mid-year settlement feature.
If you want to manage withholding tax receipts for departed employees through flex, please upload only the payroll data via payroll data migration and then use the mid-year settlement feature to process it separately.
Can I enter multiple employees in one file and reflect them at once?
Can I enter multiple employees in one file and reflect them at once?
Yes! You can enter all employees with their employee numbers, attribution months, and payment dates and reflect multiple payroll data entries with a single upload.
If I upload multiple times for the same attribution month, will they be combined into one payroll register?
If I upload multiple times for the same attribution month, will they be combined into one payroll register?
No, uploading multiple files multiple times will generate multiple payroll registers. One upload creates one payroll register, so please keep this in mind.
Should I enter 0 for items with no amount or items I don't want reflected?
Should I enter 0 for items with no amount or items I don't want reflected?
Just enter amounts only for items you want reflected.
Blank items are automatically excluded from pay stubs, etc. If you enter 0, it will display as 0, so please keep this in mind when entering values in the template.
When migrating via the payroll data migration feature, the completed settlement list only shows "Migrated Settlement Result." Can the title be changed?
When migrating via the payroll data migration feature, the completed settlement list only shows "Migrated Settlement Result." Can the title be changed?
When payroll data is migrated via the payroll data migration feature, it appears as "Migrated Settlement Result" in the completed settlement list, and this title cannot be changed.