We'll guide you through the process of assigning evaluators for each candidate and managing interview schedules.
However, to be assigned as an evaluator, the employee must first be added as a recruitment evaluator account!
Adding and Checking Job Posting Screening Stages
First, to assign interview evaluators and create interview schedules, the screening stage of the [Job Posting] must be set to [Interview].
Click the [Recruitment] menu at the bottom of the left menu, then click [Settings] in the upper right -> [Screening Stage Settings].
Edit an existing screening stage or click Add to add an [Interview] screening stage. If it's a screening stage to be used across all job postings, click [Auto-add when creating job posting] when setting the stage, then save - the stage will be automatically added when creating a job posting.
Assigning Evaluators
Click a candidate in the [Candidates] tab -> [Evaluation] tab, then click [Create Interview Schedule].
You can enter the interview date, time, duration, and location along with assigning evaluators.
Schedule Recommendation Settings
Click [Job Posting] -> [Settings] -> [Schedule Recommendation] to set available time slots for interviews through the schedule recommendation feature.
Schedule recommendation is only available when the evaluator has linked their work Google Calendar to flex.
Please refer to the Google Calendar integration guide!
Creating Interview Schedules
If the screening stage is an interview stage, select the evaluators and enter the interview schedule.
If you've set up schedule recommendations, you can use the [Auto-Create Schedule] feature to automatically calculate the assigned evaluators' availability, which is then reflected in the schedule creation - you just need to add the location and notes before saving.
When saving or editing an interview schedule, you can choose whether to send a notification to evaluators.
Once the interview schedule is confirmed, an event is created in the linked Google Calendar, and you can also check the detailed information entered in flex through a shortcut link.
If you selected [Send] for the interview schedule notification, a flex in-app notification and email will be sent to the evaluators.
FAQ
When an interview schedule is confirmed, is an email automatically sent to the candidate?
When an interview schedule is confirmed, is an email automatically sent to the candidate?
When an interview schedule is confirmed, an email is not automatically sent to the candidate.
You can send an email regarding the interview schedule from [Candidate] click -> [Mail].
If I delete or modify an interview, is the calendar event also updated?
If I delete or modify an interview, is the calendar event also updated?
Yes, it is reflected.
Are interview schedules modified in Google Calendar reflected in flex?
Are interview schedules modified in Google Calendar reflected in flex?
Schedules modified in Google Calendar are not reflected in flex.
Please modify or delete schedules created in flex within flex.
After setting an interview schedule, the candidate was rejected. Do I need to delete the interview schedule separately?
After setting an interview schedule, the candidate was rejected. Do I need to delete the interview schedule separately?
Yes, if the candidate has been rejected and the interview will not proceed, please delete the interview schedule to prevent notifications from being sent.
Please proceed with deleting the interview from the Candidate tab - Evaluation tab.
