The following permissions are required to use the flex payroll voucher feature.
Process Payroll + Payroll Voucher Management + Cost Center Management + Account Subject Management
Permission Settings Check the guide for details.
Advanced Settings
Click the bottom of the left menu [Settings] → [Advanced Settings], and check the
Organization Code · Custom Sort Order Settings+Cost Center Settings+Link by Organization+Link by Membertabs.
Click the [Organization Code · Custom Sort Order Settings] tab, set codes for each organization, then click [Save] at the bottom to save the organization codes.
Set organization codes according to your company's internal regulations.
Organization codes cannot have duplicate values. Set different codes for each organization.
Click [Cost Center Settings] tab → [Add Cost Center], and set the cost center name and code. Once settings are complete, click [Save] at the bottom.
Set cost center codes according to your company's internal regulations.
Cost center codes cannot have duplicate values. Set different codes for each cost center.
Linking Advanced Settings
Click [Link by Organization] within the advanced settings linking section to link organizations with cost centers.
Once linking is complete, click [Save] at the bottom.
📌 As an exception, when a member needs to be linked to a cost center different from their organization, you can directly link the member to a cost center through [Link by Member].
If a member is linked to the Budget Operations Team and the organization is linked to a different cost center, the cost center directly linked to the member (Budget Operations Team) takes priority.
Setting Up and Linking Account Subjects
Click the left menu [Payroll] → [Payroll Voucher] tab, then click [Settings] → [Account Subject Management] at the top right.
Click [Add] at the top right to add account subjects and names. Once you are done adding account subjects, click [Save] at the bottom right!
Double-click the account subject or name tab to edit entered information, or click the [x] button on the right to delete.
After adding account subjects, set up [Vendor Management], [Payment Terms], [Payment Methods], [Bank Types] as needed.
Click [Link Account Subjects] to link [Payment Items], [Deduction Items], [Net Pay], and [Company Social Insurance Contributions] with account subjects.
Link payment items with account subjects through the account subject selection. If you want to link payment items to separate account subjects based on HR information (position, title, job function), add [Conditions].
When there are multiple conditions, they are applied in priority order of the displayed numbers.
Set all account subjects linked to [Deduction Items], [Net Pay], [Company Social Insurance Contributions].
Creating and Finalizing Payroll Vouchers
Once all the preceding settings are complete, click [Create Voucher] at the top right of the [Payroll Voucher] tab.
Check the information for the voucher to be created, including name, attribution month, regular date, etc.
Click the [Select Information to Load] tab at the bottom, set the [Inquiry Period], select the payroll ledger details (payroll calculation results) and industrial accident insurance notice details, then click [Confirm].
Click the [Create Voucher] button and the voucher will be created. All information in the created voucher can be edited except for the [Status] column, and you can add voucher rows by clicking [Add Account] at the bottom left.
You can check whether the debit amount and credit amount match. If the two amounts do not match, voucher finalization is not possible. After completing all reviews, click [Finalize] at the top right to finalize the voucher.
📌 Since negative values cannot be entered in SAP vouchers, when a negative value occurs in a specific account subject, the debit/credit sides are automatically converted and summed as a positive value.
40 Debit ↔ 50 Credit / 21 Debit ↔ 31 Credit
Work shortage deduction (*negative payment item) is a 40 Debit payment item, but since it is negative, it is summed as a positive item on the 50 Credit side.
Transmitting Payroll Vouchers to SAP
Finalized vouchers can be transmitted to the integrated SAP by clicking the [Transmit to SAP] button.
Once the SAP transmission is complete, voucher editing becomes difficult, so please be careful before transmitting!
FAQ
Can vouchers be duplicated or deleted?
Can vouchers be duplicated or deleted?
Finalized or in-progress vouchers can be duplicated or deleted at any time. However, please note that deleted vouchers cannot be recovered!
Click an in-progress or finalized voucher, then click the [Download] button at the top right to download as Excel.
Click an in-progress or finalized voucher, then click the [Download] button at the top right to download as Excel.
Can a finalized voucher be un-finalized?
Can a finalized voucher be un-finalized?
Click the finalized voucher, then click [Un-finalize] to release the voucher finalization.
