Compensatory leave includes overtime hours that are still pending approval. Before approving compensatory leave, please check via the Daily Work Report that the daily work records have been fully approved. Compensatory leave may be granted even for unapproved records.
If you are using the flex payroll settlement feature, overtime hours for which compensatory leave has been granted will be automatically excluded from overtime pay during payroll settlement.
What is Compensatory Leave?
Compensatory leave is a system that compensates employees with paid leave instead of wages by adding up overtime hours worked during extended, night, or holiday work. Instead of paying an amount added to the regular wage for overtime, an equivalent amount of leave time is granted.
For more details, please refer to the guide on the right! Holiday Substitution vs Compensatory Leave vs Substitute Time Off
Granting Compensatory Leave
From the left menu, go to [Attendance Management] → [Grant Compensatory Leave] tab, where you can filter and search for eligible employees by work period, organization, overtime category, and attribution date type.
Before granting compensatory leave, each member's work schedule must be registered in flex.
For detailed information on the overtime categories per member and the calculated deduction hours for all-inclusive contracts shown in the list, please be sure to check this guide! Go to Overtime Settings Guide
The detailed description of each compensatory leave field is as follows.
Overtime Hours (
A) : The total sum of overtime categories that actually occurred during the queried work periodDeduction Hours (
B) : The total sum of overtime categories deducted by the all-inclusive contract. If less overtime occurred than contracted, only the amount that occurred is deducted; if more occurred, the entire contracted amount becomes the deduction hours.Overtime Categories : The categories included in
ARequired Grant Hours (
C)This is the value calculated by multiplying the remaining hours after deduction per category (
A-B) by the premium rate per category and then summing them.If compensating all overtime with compensatory leave, this amount of time must be granted.
Previously Granted Hours (
D) : Hours already granted as compensatory leaveGrantable Hours (
C-D) : Required grant hours
(Click) Detailed Example by Category
(Click) Detailed Example by Category
Situation
All-inclusive contract: Monthly overtime extension 4 hours
Actual overtime worked: Extended 10 hours, Night 4 hours (Total 14 hours)
Already granted leave: 1 hour
Overtime Hours : 14 hours
Deduction Hours : 4 hours
Overtime Categories : Night, Extended
Required Grant Hours : 11 hours
Extended (10-4) = 6 hours * Extended premium rate 1.5 = 9 hours
Night 4 hours * Night premium rate 0.5 = 2 hours
Previously Granted Hours : 1 hour
Grantable Hours : 10 hours (11 hours - 1 hour)
Individual Compensatory Leave Grant per Member
When compensatory leave is granted, attendance records within the work period queried by the administrator are 'locked' to prevent modification.
If attendance records for the period in which compensatory leave was granted need to be modified, please revoke the granted compensatory leave, make the attendance corrections, and then re-grant the compensatory leave.
Additionally, after compensatory leave is granted, approvers cannot reject unapproved records (work, leave), and members also cannot cancel work or leave approval requests.
If rejection of work or leave approval is required, the granted compensatory leave must be revoked first, then the approval rejected, and then compensatory leave re-granted.
Click [Grant] in the compensatory leave grant list to individually grant compensatory leave.
Enabling [As much as possible] grants the entire grantable hours regardless of overtime category.
Disabling [As much as possible] allows you to view the detailed overtime breakdown and grant leave for specific categories only. (e.g., grant compensatory leave only for extended overtime)
Available Usage Period
[Always Available] : Can be granted without an expiration date.
[Start Date Only], [Expiry Date Only] : You can specify the start date and end date individually.
Bulk Grant of Compensatory Leave
Click [Bulk Grant] in the upper right of the [Grant Compensatory Leave] screen to grant compensatory leave in bulk to all searched members.
[As much as possible per member]
Enabling this setting grants the entire grantable hours per member regardless of overtime category.
Disabling this setting allows you to grant in a format such as [Up to N hours for a specific category].
For example, if you enter [Extended 10 hours], members who worked more than 10 hours of extended overtime will be granted 10 hours. Members who worked less than 10 hours of extended overtime will be granted the amount of extended overtime that occurred.
Available Usage Period
[Always Available] : Can be granted without an expiration date.
[Start Date Only], [Expiry Date Only] : You can specify the start date and end date individually.
Compensatory Leave Grant History
Click [Grant History] in the upper right of the [Grant Compensatory Leave] tab
You can view the compensatory leave grant history within the queried period. Use filters such as grant period, leave status, and expiry status to find relevant records. The grant period can be queried for up to 90 days.
You can view the hours for each record (granted, used, remaining, revoked) along with the recipient and granter in the table. You can also select a member who received a grant and revoke the compensatory leave or extend the usage period.
Click the [By Grant] tab, then click on a grant record to bulk extend or revoke the usage period for records granted at a specific point in time.
Click [View Details] to view the details of each grant given to a member.
Summary tab: You can check how much was granted per category and how much has been used and remains.
Grant by Overtime tab: You can check which overtime categories were the basis for the grant.
Usage History tab: You can view the list of leave taken using this grant.
Click the three-dot menu in the upper right of [Grant Details] to revoke or change the usage period per grant.
[Change Available Period] : Just like at the time of granting, you can change the start date and end date individually, or set it to always available.
[Revoke] : Immediately revokes the remaining balance upon revocation.
You cannot revoke only a portion of hours or minutes.
After revocation, if a member cancels their leave, that time is not revoked and the member can use it again.
Compensatory Leave Report Download
Click [Download] in the upper right of [Grant Compensatory Leave]
Select the period, status, and expiry status, then click [Download Grant History] at the bottom. You can view at a glance the hours for each grant record (granted, used, remaining, revoked) along with associated overtime and leave usage history.
The grant period can be queried and downloaded for up to 1 year.
FAQ
What is intra-legal overtime?
What is intra-legal overtime?
For detailed information on intra-legal overtime, please refer to the guide.
We additionally pay intra-legal overtime allowance as a company welfare benefit. Can the premium rate be changed?
We additionally pay intra-legal overtime allowance as a company welfare benefit. Can the premium rate be changed?
You can set the overtime premium rate directly under Settings → Pay Items → Variable Pay Items - Overtime Allowance. Note: The premium rate can only be set at or above the legally mandated rate!
I'd like to know the premium rates by overtime type!
I'd like to know the premium rates by overtime type!
The premium rates are set as follows in accordance with Article 56 of the Labor Standards Act.
Are notifications sent to members when the compensatory leave usage period is changed or revoked?
Are notifications sent to members when the compensatory leave usage period is changed or revoked?
Yes! Notifications are sent as shown in the image.
Can't we grant more leave than the grantable compensatory leave hours?
Can't we grant more leave than the grantable compensatory leave hours?
The hours shown as grantable compensatory leave hours are calculated by automatically computing each member's overtime hours recorded in flex, their types, and the premium rates by type, and then automatically deducting each member's [all-inclusive hours]. Therefore, it is not possible to grant more leave than the grantable compensatory leave hours.
If you want to grant more leave than the grantable compensatory leave hours, we recommend creating a separate custom leave via Settings - Leave Settings - Add Custom Leave and granting it for management purposes.
Can we revoke more after having partially revoked compensatory leave?
Can we revoke more after having partially revoked compensatory leave?
Yes, you can.
Additional revocation is possible as long as there is remaining compensatory leave to revoke.
Can compensatory leave be used in half-day or hourly increments?
Can compensatory leave be used in half-day or hourly increments?
From the bottom of the left menu, go to Settings - Leave Settings and click the [Required - Compensatory] leave, then set the usage unit to configure hourly, half-day, or daily increments. After changing the usage unit, you must enable [Apply to previously granted leave as well] to retroactively apply the setting change to leave granted by administrators before the setting was changed.
When I try to grant compensatory leave, a notification saying [There are records pending approval within the query period] appears.
When I try to grant compensatory leave, a notification saying [There are records pending approval within the query period] appears.
If you see a notification saying [There are records pending approval within the query period] when trying to grant compensatory leave, please check the following!
You must have queried the work period during which overtime occurred in order to grant compensatory leave. This notification may appear if there are still works in progress of approval during the queried work period.
If the administrator has granted compensatory leave (including pending approval overtime hours) but an approver such as a team leader has 'rejected' the overtime hours, the compensatory leave calculation result may differ.
Accordingly, before granting compensatory leave, it is recommended to check whether there are any pending work approvals and grant compensatory leave only after all approvals have been processed.
Administrators can click the Pending Approval card in Attendance Management - Attendance Dashboard to view work/leave records that are still in the approval process, and can send an approval reminder notification to approvers.
Can the usage period of expired compensatory leave be extended?
Can the usage period of expired compensatory leave be extended?
Yes, even already expired compensatory leave can be modified to extend the usage period so it can be used again.
Click [Grant History] in the upper right of the compensatory leave screen, select the leave whose usage period you want to change, and press the three-dot button in the upper right to change the period.
If you need to change the period for multiple records, you can also bulk-change them by selecting members from the grant history!
Is each member's all-inclusive contract hours taken into account when calculating and granting compensatory leave?
Is each member's all-inclusive contract hours taken into account when calculating and granting compensatory leave?
flex automatically calculates the grantable compensatory leave hours based on each member's work hours and all-inclusive contract hours currently registered in flex. That is, without any separate settings, if all-inclusive contract hours are entered in the wage contract information within the member's profile, and the member's work hours are recorded in flex, the calculation is as follows.
If Hong Gil-dong's all-inclusive contract is set to extended 12 hours (monthly) and the member actually worked 20 hours of overtime on a monthly basis, the grantable compensatory leave hours would be 2 hours.
20 hours - 18 hours (all-inclusive contracted 12 hours * 1.5 (extended premium rate)) = 2 hours
Where can members check when an administrator grants compensatory leave?
Where can members check when an administrator grants compensatory leave?
When an administrator grants compensatory leave to a member, an email and an in-flex notification are sent.
Also, members can click Leave - Leave Overview - Compensatory Leave, then on the screen for selecting the leave date and time to register, click the leave name in the upper left to see in detail how many hours of leave they received and until what date it is available for use.
If a member received the notification but cannot see the leave or cannot select a date, please check whether a usage period has been set when granting the compensatory leave!