You can set up approval requirements from designated personnel when employees change their basic, family, career, education, document, or certificate information.
Approval Settings
Go to [Settings] -> [HR & Employee Information] -> click [Information Change Approval Settings] under Employee Information Management at the bottom of the left menu
Alternatively, you can configure it in the [Approval Policy Management] -> [Employee Information] tab.
If you have already created approval templates, you can select multiple policies and apply the approval template at once.
For more details, please refer to the guide. Approval Policy Management
If an employee without permission to view basic, family, career, education, document, or certificate information is included in the approval line, they will be able to see the employee's information. For sensitive information, we recommend setting the approval line with personnel who have the relevant information management (view) permission.
For more details on permission settings, please refer to the guide. Permission Settings
(Admin) Approval Screen When Employee Changes Information
When an employee adds or changes their basic, career & education, family, document, or certificate information, an approval request is generated for the administrator.
Click on the approval request to see exactly what information was changed and how.
Until the administrator approves, the changes will not be reflected in the employee's profile. As shown in the example below, even though the employee changed their salary account, the profile still shows the previous information because approval has not been processed.
(Employee) Approval Request Screen When Changing Own Information
When approval is configured for basic, career & education, family, document, or certificate information changes, approval is triggered when editing each type of information.
Until the person in charge approves, the changes will not be reflected in your profile. Click [Approval Progress] on the right to check your approval requests and [Cancel Change Request].
FAQ
What happens if approval is not configured?
What happens if approval is not configured?
If approval is not configured, employees can change their basic, career & education, and certificate information freely. However, administrators will receive a 'notification' about the change.
Can I completely restrict changes instead of requiring approval?
Can I completely restrict changes instead of requiring approval?
Unfortunately, completely restricting changes is not currently available. Please set up approval for information changes, then [Reject] the request and separately guide employees that information changes are not permitted.
Is approval triggered when an administrator changes employee information?
Is approval triggered when an administrator changes employee information?
No, approval is not triggered when an administrator changes employee information. However, a notification is sent to the employee.
Is there a change history log?
Is there a change history log?
Basic, career & education, document, and certificate information do not have a separate change history log when edited or added.