Annual Leave Policy
I uploaded past annual leave data, but it is not reflected in the annual leave details.
I uploaded past annual leave data, but it is not reflected in the annual leave details.
If a member's annual leave usage records are not reflected in the annual leave details, please check Settings - Annual Leave Settings - Annual Leave Policy - Leave Grant Method - Grant Start Date. The grant start date is the date from which annual leave grants and usage are reflected in the system; only leave records on or after that date will be displayed.
A member is leaving the company, and I need to compare leave grants by hire date vs. fiscal year date. Where can I check this?
A member is leaving the company, and I need to compare leave grants by hire date vs. fiscal year date. Where can I check this?
Go to the left menu Attendance Management - Leave Management - Leave Balance tab, click Annual Leave Adjustment in the upper right, then click [Remaining Annual Leave Adjustment for Departing Employees].
In the departing employee remaining leave adjustment screen, you can see two columns under [Auto Grant]: [Labor Standards Act Basis] and [Company Policy Basis]. This allows you to check the grant quantities based on hire date vs. fiscal year date and proceed with the remaining leave settlement. For more details, please refer to the guide on the right (Go to Departing Employee Remaining Annual Leave Adjustment Guide)
[Labor Standards Act Basis]: The quantity granted when calculated based on the hire date
[Company Policy Basis]: The quantity granted based on the grant method set in the annual leave policy applied to the member
This may be based on the fiscal year date or the hire date.
I want to carry over a member's annual leave instead of expiring it.
I want to carry over a member's annual leave instead of expiring it.
flex is configured, in accordance with the Labor Standards Act, so that monthly leave granted to employees with less than 1 year of service expires at the 1-year anniversary of their hire date, and annual leave for employees with 1 or more years of service expires 1 year from the grant date.
If you defer the expiration of a member's annual leave in Settings - Annual Leave Settings - Annual Leave Policy - Annual Leave Expiration Settings, it will take effect from the grant start date. Therefore, if you only want to defer it for this year specifically, we recommend not changing the setting and instead granting additional leave through manual adjustment.
Since annual leave promotion also follows the expiration setting when deferral is applied, if you want to promote the use of annual leave for the current attribution year while also carrying over the remaining leave, we recommend setting it to [Expire after 1 year] and then granting the leave scheduled to expire as additional leave next year through manual adjustment.
Based on the 1/1 fiscal year date, remaining leave as of December 31, 2023 will automatically expire, so if there are 3 remaining days, please grant 3 additional days as of January 1, 2023.
The same applies to hire date basis — for an employee hired on 5/14, remaining leave as of May 13, 2023 will automatically expire, so please grant 3 remaining days on May 14, 2023.
When the new year starts, I want to set it up so that all employees, including mid-year hires, receive only the full-year annual leave (15 days).
When the new year starts, I want to set it up so that all employees, including mid-year hires, receive only the full-year annual leave (15 days).
Method that appears to give more
This method considers the member's experience, but the leave will be marked as scheduled to expire on the 1-year hire date anniversary, which may cause confusion for members. Please guide members to use all leave before their hire date anniversary.
Monthly leave is split and granted on a fiscal year basis + annual leave is set as 'prorated annual leave' as shown below, with decimal points rounded up to the nearest day.
Based on the above, 4 monthly leave days are granted to an employee hired on August 22, 2023
The auto-grant value as of January 1, 2023 shows 13 days. (Annual leave 5.42 → rounded up to 6, monthly leave 7)
To bring the auto-grant value of 13 up to 15, manually adjust 'annual leave' by +2 days as of January 1, 2023.
Method that appears to deduct
This appears as if previously granted leave is being deducted, but since there are no monthly leave days marked as scheduled to expire in 2024, the detail summary table will look cleaner.
Monthly leave is similarly split and granted on a fiscal year basis, but the monthly leave granted in January 2023 is deducted as a minus.
4 monthly leave days are granted for an employee hired on August 22, 2023
The auto-grant value as of January 1, 2023 shows 22 days. (Annual leave 15 + monthly leave 7)
Deduct the 7 auto-granted 'monthly leave' days to bring the total to 15.
Can I configure annual leave usage units to allow half-half-day and hourly leave in addition to half-day leave?
Can I configure annual leave usage units to allow half-half-day and hourly leave in addition to half-day leave?
In Settings - Leave Settings - Annual Leave Policy Settings, if you set the annual leave usage unit to 2 hours, quarter-day leave becomes available, and you can configure it to allow usage down to 1-minute increments!
If unpaid leave is used, will monthly and annual leave not accrue?
If unpaid leave is used, will monthly and annual leave not accrue?
Currently in flex, monthly and annual leave are automatically granted based on the member's hire date and the annual leave grant method configured by the administrator, regardless of unpaid leave usage or length of service. If monthly or annual leave that was automatically accrued needs to be deducted due to unpaid leave usage, please deduct it separately using the [Adjustment] feature.
- Go to Annual Leave Adjustment Guide
I want to set annual leave to be automatically approved when registered.
I want to set annual leave to be automatically approved when registered.
In Settings - Annual Leave Policy - Select Annual Leave Policy - Approver/CC, hover your mouse over the approval line to see the [Auto Proceed] button. You can use this button to automatically advance the approval step.
When advance leave usage is allowed, can I limit how much leave can be used in advance?
When advance leave usage is allowed, can I limit how much leave can be used in advance?
When advance leave usage is enabled, members can use future leave even when their current available leave count is 0. Currently, there is no separate limit on how much leave can be used in advance.
How do I set up approval to be triggered when annual leave is registered?
How do I set up approval to be triggered when annual leave is registered?
To set up approval when annual leave is registered (setting annual leave approvers), click Settings in the bottom left menu - Annual Leave Policy - Select Annual Leave Policy - Approver/CC tab!
I configured the annual leave policy, but it seems like leave was granted incorrectly to a member. What should I check?
I configured the annual leave policy, but it seems like leave was granted incorrectly to a member. What should I check?
If you set up an annual leave policy but the leave appears to have been granted incorrectly to a member, go to that member's annual leave details and hover your mouse over the annual leave details to see when and why the leave quantity was granted that way! You can confirm that it was granted correctly according to the annual leave policy settings you configured.
Can I create a new annual leave policy based on hire date and apply it to a departing employee?
Can I create a new annual leave policy based on hire date and apply it to a departing employee?
Yes, that is possible.
Please add an annual leave policy and then apply it to the departing employee.
Adding an annual leave policy
Go to [Settings] - [Annual Leave Settings] - click [Add Annual Leave Policy] button on the right to add a new hire-date-based annual leave policy.
For detailed annual leave policy settings, please refer to the Annual Leave Policy Settings Guide.
Applying the annual leave policy
To apply the new annual leave policy to a departing employee, access the departing employee's profile to apply it.
Ctrl + K → Search for the departing employee's name → Profile - Leave Information at the bottom → Click the Change button → Apply the policy you created.
However, even for a departing employee, when the annual leave policy is changed, the annual leave grant and expiration policy will be applied retroactively according to the new annual leave policy settings. This may affect remaining balances and other data, so please keep this in mind when changing the policy.
For more details, please check the use case guide at Considering a change to the annual leave grant policy.
Where do I configure a different annual leave policy for specific members only? (such as executives or part-time workers with less than 15 hours per week)
Where do I configure a different annual leave policy for specific members only? (such as executives or part-time workers with less than 15 hours per week)
Members who do not need to receive annual leave, such as the CEO or registered directors
When the member's employment contract information is set to registered director
You can configure [No Annual Leave Grant] in the Leave Information section at the bottom of the profile. Use this feature to ensure that registered directors who do not need to receive annual leave are not granted any.
How to configure part-time workers (less than 15 hours/week) to not receive annual leave
When the member's work information is set to a work type with less than 15 hours per week, configuring them as a part-time worker
You can configure [No Annual Leave Grant] in the Leave Information section at the bottom of the profile. Use this feature to ensure that part-time workers who do not need to receive annual leave are not granted any.
How do I change the annual leave policy to 'No Expiration'?
How do I change the annual leave policy to 'No Expiration'?
Changing the expiration settings can significantly alter remaining leave balances (annual leave, monthly leave). Before changing the expiration settings, please download the leave history from Attendance Management - Leave Management - Leave Balance - Leave History to back up your current leave data.
Then follow the guide below: if necessary, change the policy and cross-check with the backed-up file to reconcile members' remaining leave balances.
Go to Settings - Annual Leave Settings - Select Annual Leave Policy - Auto Expiration Settings - select No Expiration and save to configure annual leave so it does not expire.
However, since this is applied retroactively from the grant start date of the annual leave grant method, annual leave for all members using that policy will not expire. Please keep this in mind when making configuration changes.
For annual leave adjustments, please refer to the I have questions about additional annual leave grants (annual leave adjustments) and management. usage guide and proceed as needed.
If I change the annual leave expiration policy from 'No Expiration → With Expiration', will the existing remaining leave expire immediately?
If I change the annual leave expiration policy from 'No Expiration → With Expiration', will the existing remaining leave expire immediately?
Yes, expiration will be immediately reflected based on the grant start date of the annual leave grant method in Settings - Annual Leave Settings - Annual Leave Policy.
Changing the expiration settings can significantly alter remaining leave balances (annual leave, monthly leave). Before changing the expiration settings, please download the leave history from Attendance Management - Leave Management - Leave Balance - Leave History to back up your current leave data.
Then, if necessary, change the policy and cross-check with the backed-up file to reconcile members' remaining leave balances.
For annual leave adjustments, please refer to the I have questions about additional annual leave grants (annual leave adjustments) and management. usage guide and proceed as needed.
I want to change the annual leave policy from 'No Expiration' or 'Deferred' to 'Expire after 1 Year'. How do I do this?
I want to change the annual leave policy from 'No Expiration' or 'Deferred' to 'Expire after 1 Year'. How do I do this?
Changing the expiration settings can significantly alter remaining leave balances (annual leave, monthly leave). Before changing the expiration settings, please download the leave history from Attendance Management - Leave Management - Leave Balance - Leave History to back up your current leave data.
Then follow the guide below: if necessary, change the policy and cross-check with the backed-up file to reconcile members' remaining leave balances.
Go to Settings - Annual Leave Settings - Select Annual Leave Policy - Auto Expiration Settings - Annual Leave Expiration Settings - select Expire after 1 Year.
However, since this is applied retroactively from the grant start date of the annual leave grant method, annual leave for all members using that policy may expire. Please keep this in mind when making configuration changes.
For annual leave adjustments, please refer to the I have questions about additional annual leave grants (annual leave adjustments) and management. usage guide and proceed as needed.
When a member reaches their 1-year work anniversary, how can I configure monthly leave accrued during the first year to not expire immediately?
When a member reaches their 1-year work anniversary, how can I configure monthly leave accrued during the first year to not expire immediately?
Changing the expiration settings can significantly alter remaining leave balances (annual leave, monthly leave). Before changing the expiration settings, please download the leave history from Attendance Management - Leave Management - Leave Balance - Leave History to back up your current leave data.
Then follow the guide below: if necessary, change the policy and cross-check with the backed-up file to reconcile members' remaining leave balances.
If you want monthly leave to not expire and continue to be usable,
go to Settings - Annual Leave Settings - Auto Expiration Settings - Monthly Leave Expiration Settings - configure it as No Expiration or Deferred so that monthly leave does not expire.
However, since this is applied retroactively from the grant start date of the annual leave grant method, monthly leave for all members using that policy may be restored.
Additionally, if set to No Expiration, monthly leave promotion will not proceed in Smart Annual Leave Promotion.
Please keep this in mind when making configuration changes.
If you only want to prevent monthly leave from expiring this year (rather than for new hires every year) and allow it to carry over, you can keep the monthly leave expiration setting as-is and adjust the monthly leave scheduled to expire to annual leave.
Go to the member's profile - select the annual leave they hold on the right - Leave Overview - navigate to the Annual Leave Details page.
Check the monthly leave expiration date → select the adjustment column for the expiring month.
In the adjustment, adjust the number of monthly leave days being expired to a date earlier than the monthly leave expiration date.
Grant additional annual leave as of the monthly leave expiration date.
Once the adjustment is complete, the monthly leave expiration will disappear, and it will become annual leave that can be used for the annual leave usage period.
However, since it has been converted to annual leave, annual leave promotion may be triggered according to the annual leave promotion date. Please keep this in mind when making adjustments.
I want to change the annual leave policy, but when is the best time to make the change? (timing of application)
I want to change the annual leave policy, but when is the best time to make the change? (timing of application)
Changing annual leave policy settings will be applied retroactively from the annual leave grant start date. Due to this retroactive application, the existing remaining leave balance and the balance after the change can differ significantly.
Therefore, if you want to change the annual leave policy, we recommend first calculating how many leave days each member should have after the change (e.g., as of November 4, 2025: member Kim**, annual leave N days, monthly leave N days, etc.) before making the change based on those figures.
Also, changing the annual leave policy will affect annual leave promotion. For companies that run annual leave promotions, we recommend making the change either before the promotion starts or after all promotions have been completed.
Annual Leave Details
I'm curious about the decimal calculation formula shown in the annual leave details table.
I'm curious about the decimal calculation formula shown in the annual leave details table.
When annual leave is granted proportionally based on time worked during the first fiscal year period, the calculation formula is as follows:
Number of working days during the first fiscal year period / 365 * 15 daysFor an employee hired on July 24, 2023: 157 (July 24, 2023
~ December 31) / 365 * 15 → 6.45 days
Rounded up to nearest half-day: 6.45 → 6.5 days
Rounded up to nearest day: 6.45 → 7 days
The annual leave balance on the Leave Overview page is different from the balance on the Details page.
The annual leave balance on the Leave Overview page is different from the balance on the Details page.
The annual leave balance on the Leave Overview page shows the balance at the time of inquiry, whereas the remaining leave on the Details page also includes future leave that will be applied to the member.
As shown in the example below, as of December 11, the member currently holds 5 days of leave, but the annual leave details shows 3 days by adding up the December 12 and December 26 adjustment entries.
I configured annual leave to be used in 30-minute or 1-hour increments only, but the member's leave overview shows n hours "1 minute". How did 1 minute appear?
I configured annual leave to be used in 30-minute or 1-hour increments only, but the member's leave overview shows n hours "1 minute". How did 1 minute appear?
First, flex calculates leave time used by converting it to daily units. For example, if a member with a daily scheduled work time of 8 hours used 5 hours and 30 minutes,
5 hours 30 minutes is calculated as 5.5h/8h → 0.6875 days, but due to flex's internal logic of rounding at the third decimal place, the annual leave details table shows 0.688. This can cause a discrepancy of about 1 minute due to the 0.0005 difference.
To accurately apply leave usage records for companies that allow 1-minute increments, the policy of rounding to the third decimal place is maintained. In practice, the 1-minute increment naturally offsets during actual leave usage, so no separate adjustment is needed.
A member used the same amount of leave time as before, but the displayed number has changed.
A member used the same amount of leave time as before, but the displayed number has changed.
flex calculates leave based on daily scheduled work hours = 1 day. If a member's daily scheduled work hours have changed, the 1-day reference has changed, so the displayed number will also change. For example, if a member with 8 hours of average daily work time uses 4 hours of leave, 0.5 days (4/8) are deducted. However, if they are reclassified as a part-time worker with 6 hours of scheduled work time, 4 hours of leave will be deducted as 0.67 days (4/6).
The member has been employed for less than 1 year, but annual leave was used up before monthly leave.
The member has been employed for less than 1 year, but annual leave was used up before monthly leave.
If a member with less than 1 year of service (mid-year hire) had annual leave used first when taking leave, or if there is still leave scheduled to expire after using all granted annual leave, the following situations may be the cause.
When leave was used before monthly leave was granted:
If a mid-year hire uses leave before receiving their monthly leave, it is deducted from future annual leave, and the monthly leave remains. This can cause the situation described above.
For example, if the setting grants monthly leave on the hire date each month, an employee hired on May 3 receives monthly leave on June 3, July 3, August 3, etc. If this member uses leave on May 25, since it is before the June 3 monthly leave is granted, it is deducted from future annual leave. Therefore, the monthly leave the member holds on June 3 remains intact, and the annual leave to be received next year is deducted.When only monthly leave is set to [No Expiration]:
When leave is registered, the annual leave with the nearest expiration date is used first. Therefore, if annual leave has an expiration date but monthly leave is set to no expiration, all annual leave will be used up before monthly leave is used. This can result in situations where monthly leave is still being held even after the first year has passed.
What is the difference between monthly leave adjustment and annual leave adjustment in manual adjustments?
What is the difference between monthly leave adjustment and annual leave adjustment in manual adjustments?
Monthly leave adjustment is reflected in monthly leave, and annual leave adjustment is reflected in annual leave.
If a member has no monthly leave and a monthly leave deduction adjustment is made, it will be reflected as annual leave. Therefore, please first check whether the leave the member currently holds is monthly or annual leave, then apply accordingly based on your intent.
For a part-time worker with daily scheduled work hours of 8 hours or less, annual leave is granted proportionally — how many hours are deducted when used?
For a part-time worker with daily scheduled work hours of 8 hours or less, annual leave is granted proportionally — how many hours are deducted when used?
Assuming a part-time worker with 4 daily scheduled work hours: when that member uses a full day of leave, 4 hours are deducted; for a half-day, 2 hours are deducted. The quantity of annual leave granted (15 days) does not change based on daily scheduled work hours. If you also want to adjust the quantity of annual leave, please use the adjustment feature to separately deduct the leave quantity.
How should leave be granted for employees on pregnancy/childcare reduced work hours?
How should leave be granted for employees on pregnancy/childcare reduced work hours?
For employees on pregnancy or childcare reduced work hours, the working hours are legally reduced, but this is simply a form of work arrangement and does not change the method of calculating annual leave.
Since employees on pregnancy/childcare reduced hours can be handled in various ways according to their respective laws and administrative interpretations, please refer to the guides below and set the work type according to your company's policy. The 1-day leave will be granted accordingly.
The annual leave granted to a member seems different from the expected quantity. What should I check?
The annual leave granted to a member seems different from the expected quantity. What should I check?
Please check in the following order!
Click [Settings] in the left menu - [Leave Settings] - [Annual Leave Policy] - [Annual Leave Grant Method]
After confirming your company's annual leave grant method, enter the member's hire year/month/day in [Annual Leave Auto-Grant Preview] at the bottom.
Check when and how many monthly and annual leave days will be granted to the member based on the grant method settings.
Then go to [Attendance Management] - [Leave Management] - [Leave Balance], click on the member, and navigate to the [Annual Leave Details] tab.
The annual leave details screen allows you to see at a glance the monthly and annual leave the member received or is scheduled to receive this year, as well as the amount used. Additionally, by hovering your mouse over numbers in the table, you can check in detail the reason for leave grant, when it was used, why it will expire (it expires according to the annual leave expiration policy set by the administrator), and how many unused monthly leave days from the previous year were carried over.
We grant annual leave based on the fiscal year date, but it seems like additional leave (加算) has not been granted to members who have been with the company for 3, 5, or 7 years.
We grant annual leave based on the fiscal year date, but it seems like additional leave (加算) has not been granted to members who have been with the company for 3, 5, or 7 years.
When using the fiscal year date basis, the timing for granting additional leave is as follows.
When a member completes 3 full years from their hire date, 1 additional day is added to the 15 days for a total of 16. Thereafter, 1 additional day is granted every 2 years, up to a maximum of 25 days.
Annual leave is granted based on whether the 3-year full employment condition is met as of the fiscal year date (e.g., January 1). That is, if the 3-year condition is met on the fiscal year date, 15+1 days are granted, and 1 additional day is automatically added every 2 years thereafter.
Example: For an employee hired on May 1, 2021, the 3-year condition is not yet met on January 1, 2024, so 15 days are granted. Starting January 1, 2025, 16 days are granted. Thereafter, 1 additional day is added every 2 years in 2027, 2029, etc.
Therefore, for an employee hired on April 20, 2020, 1 additional day of leave will be granted every 2 years starting from 2024.
If you want to grant additional leave in the 3rd, 5th, and 7th year (counting from the first year), click Settings in the bottom left menu - Annual Leave Settings - Annual Leave Grant Method, then [View More Settings] -> [Grant Additional Annual Leave] -> enter the number 1 for the 3rd, 5th fiscal year, etc., click [Confirm] at the bottom, and save.
This way, additional leave can also be granted on the 3rd fiscal year anniversary after joining.
It seems like annual leave was automatically granted in addition to monthly leave when a member joined. What should I check?
It seems like annual leave was automatically granted in addition to monthly leave when a member joined. What should I check?
In Settings - Annual Leave Settings - Select Annual Leave Policy - Annual Leave Grant Method section,
click View More Settings and you will see Grant Additional Annual Leave. Please check if any additional grant settings have been configured there. If it is not as intended, delete the quantity and save.
When do annual leave and monthly leave expire?
When do annual leave and monthly leave expire?
They expire precisely on the expiration date. The actual date the leave is used must be before the expiration date — not just the date it is registered.
For example, if the annual leave details show 2 monthly leave days scheduled to expire on August 7, 2025, the actual leave date must be before August 7, 2025. Registering before August 7, 2025 does not allow you to use the leave after the expiration date (e.g., September, October, etc.). The same applies to annual leave!
How can I prevent the remaining annual leave balance from being shown in decimal units when leave is used?
How can I prevent the remaining annual leave balance from being shown in decimal units when leave is used?
The 'Decimal Annual Leave Processing' setting in [Settings] > [Annual Leave Settings] > [Select Annual Leave Policy] > [Annual Leave Grant Method] set to 'Round Up to Half-Day/Full Day' refers to rounding up decimals when prorated annual leave is granted (when annual leave is granted to a mid-year hire on their first fiscal year date)!
If remaining annual leave is still shown in decimal units even though rounding up is configured,
it may be due to the annual leave usage unit settings.
When leave is used in 1-hour or minute increments, it will appear as a decimal when converted to days.
For example, if an employee working 8 hours uses 1 hour of annual leave, it becomes 0.125 days.
While decimal processing can be applied at the time of grant, please be aware that decimals may still appear when leave is used as described above.
Annual Leave Reports
Where can I see the number of annual leave days accrued by a member within a specific period?
Where can I see the number of annual leave days accrued by a member within a specific period?
You can check the grant, deduction, usage, expiration, and remaining balance history for leave all at once using the Leave History feature!
Attendance Management - Leave Management - Leave Balance - click the Download icon on the upper right - Leave History :)
If you want to check the leave status as of a specific point in time, enter that specific date in the period field and download.
There are many annual leave reports — what is the difference between each one?
There are many annual leave reports — what is the difference between each one?
Leave Balance: Upon download, you can check not only members' remaining annual leave at that time, but also the balance of custom leave.
Leave Usage History: You can check the start date, end date, leave type, approval and cancellation status, whether supporting documents were submitted, and more for each member's leave usage.
Can I bulk download annual leave or custom leave approval screens as documents such as Excel or PDF?
Can I bulk download annual leave or custom leave approval screens as documents such as Excel or PDF?
Currently, bulk download of leave registration screens (approval screens) generated when members register annual leave or other leave as Excel or PDF is not supported. If needed, go to Attendance Management - Leave Management - Leave Usage History tab, click on the leave usage history for each member, and then capture a screenshot of the approval screen or save it using the browser's print function.
Can I configure it so that members cannot see each other's remaining annual leave balance?
Can I configure it so that members cannot see each other's remaining annual leave balance?
By default, members cannot see each other's remaining annual leave balance. If a member reports being able to see another member's remaining annual leave balance, that member may have been granted leave inquiry permissions. Go to Settings - Permission Settings in the bottom left menu and revoke the leave-related permissions.
Annual Leave Operations
We don't expire unused annual leave but provide compensation separately instead. How should this be handled in flex?
We don't expire unused annual leave but provide compensation separately instead. How should this be handled in flex?
Go to Attendance Management - Leave Management - Leave Balance tab, click Annual Leave Adjustment in the upper right, then click the Remaining Annual Leave Adjustment for Current Employees feature.
Use the Remaining Annual Leave Adjustment for Current Employees feature to process the settlement of unused annual leave. For more details, please refer to the guide on the right (Go to Current Employee Settlement Guide)
I want to carry over only up to n days of annual leave and expire anything beyond that. How should I configure this?
I want to carry over only up to n days of annual leave and expire anything beyond that. How should I configure this?
Go to Attendance Management - Leave Management - Leave Balance tab, click Annual Leave Adjustment in the upper right, then click the Remaining Annual Leave Adjustment for Current Employees feature.
Use the Remaining Annual Leave Adjustment for Current Employees feature to make adjustments for the quantity to be expired. (Go to Current Employee Settlement Guide) Then use the general annual leave adjustment feature to grant the quantity to be carried over as additional leave.
How is annual leave calculated when an employee leaves the company?
How is annual leave calculated when an employee leaves the company?
We recommend checking the contents of the employment contract signed with the member for details. However, the following is the general method for calculating the accrued leave quantity.
When a member with less than 1 year of service leaves: For an employee who leaves before completing 1 year, typically only monthly leave generated on the hire date each month will have accrued. For example, if a member joined on August 4 and left on December 9, monthly leave would have been generated on September 4, October 4, November 4, and December 4 — a total of 4 days. Please use the Remaining Annual Leave Adjustment for Departing Employees feature to settle the accrued amount minus the amount used during employment. (Go to Departing Employee Remaining Annual Leave Adjustment Guide)
When a member with 1 or more years of service leaves: For an employee who has been with the company for 1 year or more and is leaving, the calculation at the time of departure must be done using whichever method is more favorable to the employee — the quantity that would have been granted on a hire date basis vs. the quantity on a fiscal year date basis. For more details, please use the Remaining Annual Leave Adjustment for Departing Employees feature to proceed with the settlement. (Go to Departing Employee Remaining Annual Leave Adjustment Guide)
It appears that unused annual leave from the previous year has been carried over. How can I prevent unused annual leave from being carried over?
It appears that unused annual leave from the previous year has been carried over. How can I prevent unused annual leave from being carried over?
When it appears that a member's unused annual leave from the previous year has been carried over, please check the following!
Check the previous year's annual leave details in the member's annual leave details tab. Hover your mouse over the remaining column in the previous year's annual leave details to check whether the remaining leave is monthly leave or annual leave.
If the previous year's unused leave carried over is monthly leave the member received, monthly leave does not expire when the year changes. Under the Labor Standards Act, monthly leave granted to mid-year hires is granted and expires based on the hire date. Therefore, even at companies that grant leave based on a fiscal year date, the monthly leave granted to mid-year hires each month is granted one at a time on the hire date each month, and unused monthly leave expires at the member's 1-year anniversary.
If the member's unused carried-over leave is actual annual leave (not monthly leave), please check the annual leave expiration policy.
Go to Settings in the bottom left menu - Annual Leave Settings - Annual Leave Policy Settings, click Annual Leave Expiration Policy, and check whether the expiration policy for monthly and annual leave is set to 'Expire after 1 year', or whether there is a separate deferral setting.
Annual Leave (Vacation) Registration
There is an existing approved work record, but when using half-day leave, the half-day start time is fixed based on the original scheduled work hours.
There is an existing approved work record, but when using half-day leave, the half-day start time is fixed based on the original scheduled work hours.
Half-day leave time is automatically calculated based on the default start time and daily scheduled work hours set in the work type.
For example, if the default work hours are 10:00 ~ 19:00, selecting 'afternoon half-day' will apply 15:00 ~ 19:00. Even if work was registered in advance with hours set to 8:00 ~ 17:00, flex calculates half-day leave time based on the work type settings, so it may differ from the previously approved work hours (e.g., 13:00 ~ 17:00).
Can I configure notifications to be sent to the manager or teammates on the day a member is on leave?
Can I configure notifications to be sent to the manager or teammates on the day a member is on leave?
Currently, flex does not send separate notifications to managers or members on the day a member takes annual leave.
If you use Google Calendar internally, you can check members' leave schedules through Google Calendar integration, and members can also look up each other's leave schedules in the app or on the web.
For more details, please refer to the guide below!
How do I share a member's leave schedule?
Can I configure or announce that leave (annual leave and custom leave) registration is not allowed on certain dates?
Can I configure or announce that leave (annual leave and custom leave) registration is not allowed on certain dates?
You can notify all members that leave cannot be taken on certain dates by going to the Home Feed in the left menu - clicking Share with Colleagues in the upper right - Write an Announcement.
In addition to announcements, if you want to restrict leave registration, you can designate a specific weekday as a holiday (public holiday) through Days Off settings in the left menu Settings - Days Off to restrict leave registration. However, if added as a day off, the system treats that date as a public holiday, excluding it from target work hours, and work registered on that date will be treated as holiday work.
A leave type is supposed to grant n days, but only some days can be registered, or a member has fewer leave days than other members
A leave type is supposed to grant n days, but only some days can be registered, or a member has fewer leave days than other members
If the leave type is [Granted upon Request] but the remaining leave days in the member's leave overview appear different from what the administrator intended, it is usually because the member registered leave → cancelled → registered only a portion (e.g., half day, etc.). If only part of the originally received leave has been used, the remaining leave does not disappear but returns to that leave bucket. In this case, you can reclaim the leave from the member's leave overview!
If a member used morning half-day or hourly leave, does work automatically start at the end of the leave period?
If a member used morning half-day or hourly leave, does work automatically start at the end of the leave period?
If morning half-day or hourly leave is used before the start of work, work does not automatically start at the end of the leave period. Members need to press [Start Work] at the end of their leave period, or register their work under Attendance - My Work.
Can the administrator exclude the break time option or fix the leave end and start times when registering half-day or hourly leave?
Can the administrator exclude the break time option or fix the leave end and start times when registering half-day or hourly leave?
The [Include Break] option that appears when registering leave cannot be hidden by administrators arbitrarily, and the leave end and start times cannot be fixed. If you want members to register leave without including break time, please write a guide in the annual leave policy description field that members can refer to when registering leave.
In particular, for flexible work type members, since there is no daily scheduled work time or start time, members registering morning/afternoon half-day leave may be confused. A specific guide on how to register morning/afternoon half-day leave and from what time may be needed!
If needed, use the annual leave description field in Settings - Leave Settings - Annual Leave Settings to describe your company's detailed leave usage policy regarding break time inclusion or exclusion.
After registering annual leave, is the remaining balance deducted even before final approval?
After registering annual leave, is the remaining balance deducted even before final approval?
Regardless of approval status, the leave balance is deducted/reflected when leave is registered.
If the approver rejects the leave, the registered leave days will be reflected back in the remaining balance.
What happens if annual leave is used after a work schedule has been registered in advance?
What happens if annual leave is used after a work schedule has been registered in advance?
The annual leave (vacation) record is added to the previously registered work schedule.
That is, if work from 9:00 AM to 6:00 PM was registered in advance → afternoon half-day (2:00 PM ~ 6:00 PM) is registered, when the leave is correctly reflected, that date will show 4 hours of work and 4 hours of paid leave used.
I registered afternoon half-day leave, but the leave end time is not what I intended.
I registered afternoon half-day leave, but the leave end time is not what I intended.
You need to check the actual work type settings applied to the member by the administrator.
For example, if the start time is set to 8:00 AM and the daily scheduled work hours are set to 8 hours,
the system recognizes the member as starting work at 8:00 AM and finishing at 5:00 PM.
When registering leave, the reference point for morning/afternoon half-day leave is not the work graph registered in Attendance - My Work, but rather based on the daily scheduled work hours and start time of the work type applied to the member.
The morning and afternoon half-day start/end times are displayed based on these settings.
After using half-day or time-off leave, the total work and leave hours appear less than expected
After using half-day or time-off leave, the total work and leave hours appear less than expected
If the total work and leave hours appear less than expected after using half-day or time-off leave, please check whether break time was used during work hours and whether break time was included when using the half-day or time-off leave.
If break time is included when registering leave, the work and leave hours may appear lower.
Can annual leave not be registered on the same day as a public holiday?
Can annual leave not be registered on the same day as a public holiday?
Public holidays are statutory holidays, so paid annual leave cannot be registered on those days. If you need to allow paid annual leave registration on statutory public holidays, you must delete the public holiday in Settings - Days Off in the left menu. (Labor Day cannot be deleted.)
If annual leave for 2026 is registered in 2025, will it be deducted from 2025's annual leave?
If annual leave for 2026 is registered in 2025, will it be deducted from 2025's annual leave?
No, it will not be deducted from 2025's annual leave!
Leave registered for 2026 will be deducted from the annual leave available at the time the leave is actually used.
That is, if leave is used on a date in 2026, it will be deducted from the annual leave granted for 2026, not from the 2025 annual leave balance.
For example, if today is November 30, 2025, and you register leave for January 2, 2026, it will be deducted from the annual leave granted for 2026!
This is called 'advance registration', meaning registering leave in advance for a date after which future annual leave will be granted.
However, since the remaining leave days in the leave overview are based on the current point in time, it may appear as a negative number. Please note that it will actually be deducted from the 2026 annual leave grant.
I registered leave before the annual leave expiration date, but it expired anyway. Why?
I registered leave before the annual leave expiration date, but it expired anyway. Why?
Annual leave must be registered so that the actual date of use is before the expiration date.
For example, if the annual leave expiration date is December 31, 2025, the actual day the annual leave is used must be before December 31. Please note that the leave must actually be used (not just registered) before the expiration date to avoid expiration!